Sales Administrative Assistant

We are seeking a highly organized and detail-oriented Sales Admin Virtual Assistant to support our sales and administrative operations. The ideal candidate will have a strong background in administrative tasks, sales reporting, CRM management, and be proficient in various technical tools. This role requires excellent communication skills, a proactive approach, and the ability to work flexible hours to align with our business operations.

Key Responsibilities:

• Administrative Support:
• Ensure spray contractors' services align with client contracts for compliance.
• Maintain organized and easily accessible digital files.
• Manage and update slide decks for fieldwork presentations.
• Sales Reporting and CRM Management:
• Generate detailed sales reports with actionable insights.
• Update contracts with new processes, incorporating additional services and calculating early termination balances.
• Manage and optimize CRM data using Service AutoPilot.
• Collect daily data, schedule maintenance tasks, qualify leads, and update sales documents.
• Asset Management:
• Use Asset Tiger to accurately manage and track company assets.
• Set up and manage new service offerings like Irrigation Maintenance and Mosquito Control.
• Training and Development:
• Assist in developing and implementing training programs for field workers.
• Provide ongoing support for training and development initiatives.
• HR Support:
• Facilitate smooth onboarding and offboarding of employees.
• Assist in employee reviews and maintain updated employee files.
• Support recruitment efforts, manage job applications via Team Engine, and create job advertisements.
• Technical Proficiency:
• Proficient in Service AutoPilot, Asset Tiger, Team Engine, Office 365 (including Copilot), and Google Suite.
• Advanced in Excel and Google Sheets, capable of creating and managing complex formulas and functions.
• Communication and Collaboration:
• Maintain effective communication with team members and clients.
• Utilize Go High Level for project management and client interactions.
• Scheduling and Work Hours:
• Work overnight or early morning hours to align with business operation

Requirements

• Proven experience in administrative support, sales reporting, CRM management, and HR functions.
• Strong organizational skills with attention to detail.
• High proficiency in Service AutoPilot, Asset Tiger, Office 365, Google Suite, and related tools.
• Excellent communication skills, both written and verbal.
• Ability to work independently, meet deadlines, and manage multiple tasks simultaneously.
• Demonstrated ability to thrive in a collaborative, solution-oriented environment.

Preferred Traits:

• Humble and eager to learn.
• Highly motivated and driven to succeed.
• Practical and common-sense approach to problem-solving.

Benefits

Employee Benefits

• Health and Wellness: Comprehensive HMO coverage for you and your dependents.
• Security and Peace of Mind: Group Life Insurance Benefit to safeguard your future.
• Financial Flexibility: Virtual Credit Card for added convenience and purchasing power.
• Work-Life Balance: Generous Paid Leaves to recharge and prioritize personal time.
• Government Benefits: Full support for required government benefits.
• And More: Exciting additional benefits that will be shared with you!

Supplemental Pay Types

• 13th Month Salary: A festive bonus to celebrate the year’s hard work.
• Overtime Pay: Compensation for your extra effort and time.
• Night Differential: Additional pay for working late hours or shifts.
• Incentives: Performance-based incentives to reward your contributions and achievements