Offer summary

Qualifications:

Undergraduate degree required, preferably in a related field., Three to five years of experience in an administrative support role., Strong verbal and written communication skills, with excellent organizational abilities., Proficient in G-Suite and Microsoft Office, with the ability to handle confidential information..

Key responsabilities:

Provide administrative support to the legal, compliance, and ESG teams, including scheduling and document management.

Maintain a calendar of deadlines and meetings to ensure timely compliance.

Coordinate meetings and prepare related materials, including videoconferences and conference calls.

Assist with basic regulatory filings and perform other related duties as assigned.

Job description

WE DEVELOP INNOVATIVE BEVERAGE BRANDS THAT DEFINE WHAT’S NEXT.

Born in Austin, TX, BeatBox Beverages is a team of millennial founders and industry veterans reshaping the future of drinking. We believe the best brands don’t just follow trends, they create them. Our mission is to craft cutting-edge, game-changing beverages that push boundaries while connecting with future-forward individuals who crave the extraordinary.

Job Description

Title: Administrative Assistant

FLSA Classification: Non-Exempt

Department: Legal/Compliance/ESG

Reports to: SVP of Legal

Salary: $70,000-75,000 + bonus

Date: 3/2025

Job Summary:

BeatBox Beverages is a fun, fast-growing alcohol supplier seeking a hard-working, fun-loving Administrative Assistant to assist the legal department, which includes compliance and ESG, with a variety of administrative tasks related to a variety of issues. The ideal candidate will be organized, detail-oriented, and capable of tracking and completing numerous, diverse tasks from multiple sources

Supervisory Responsibilities:

This position does not have direct supervisory responsibilities but is subject to change.

Duties/Responsibilities:

Provide administrative support to legal, compliance, and ESG teams, including scheduling, document management, and basic research.
Maintain calendar of impending deadlines and meetings to ensure timely compliance.
Coordinate meetings including videoconferences and conferences calls, along with presentation of any related materials.
Format, proofread, and finalize correspondence as needed.
Assist with basic regulatory filings, including licenses and brand registrations.
Perform other related duties as assigned.

Required Skills/Abilities:

Able to handle confidential information with discretion and professionalism.
Excellent organizational skills and attention to detail and follow-up
Strong verbal and written communication skills.
Excellent interpersonal skills.
Proficient with G-Suite and Microsoft Office.
Ability to work independently.

Education/Experience:

Undergraduate degree required, with focus in related field a plus.
Three to five years of experience in an administrative support role.
Alcohol regulatory experience a plus.
Corporate legal experience a plus.
General compliance experience a plus.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

BeatBox Beverages provides a fair and equal employment opportunity regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. BeatBox Beverages hires and promotes individuals solely based on qualifications for the position to be filled and business needs.

Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation.

Required profile