OBStat Operations Coordinator (Remote)

Position Summary: The Operations Coordinator provides a wide variety of administrative, logistical, and staff support services to the OBStat recruitment division covering all operational aspects of the 1099 locum recruitment process, including sourcing, recruitment and advertising strategies, contract management, human resources support, and project management tasks.  This position also ensures that all phases of the recruitment process are completed in a timely manner and entered into the system of record within the specifications identified to ensure efficiency and accuracy regarding the selection and placement process. The Operations Coordinator may also perform a variety of support and administrative activities related to human resources processing and systems management for onboarding 1099 locum clinicians. Your primary contribution will be to ensure OBStat service delivery is consistently high-quality, while presenting clinicians and clients with an extraordinary experience.

Operations Coordinator Essential Responsibilities:  This position requires strong interpersonal, organization, time management, data entry, and communication skills paired with a dedicated customer service mentality. The individual must create and maintain a positive image through interactions with clinicians and client representatives, creating a positive experience.

• Contacting potential clinicians for interviews
• Organize and schedule interviews of selected clinicians with all in the selection/interview process
• Provide recruiting and administrative support
• Facilitate lead generation and data entry
• Initiate background and/or reference checks for all clinicians
• Assisting recruiters in all recruiting activities
• Assist with reimbursements for clinicians during and after assignments
• Respond to clinicians regarding recruitment inquiries
• Maintain calendar of clinician interviews for recruiting team
• Update and manage clinician records and data in Microsoft CRM or Applicant Tracking System (ATS) of record
• Submit credentialing and scheduling requests for all 1099 clinicians
• Manage the 1099 Independent Contractor clinician process, HRIS, and scheduling system updates for agency clinicians
• Process time management system edits needed after schedule lock for 1099 locums and agency locum clinicians
• Make photocopies, mail, scan/email documents, files; and perform other clerical functions as needed
• Perform customer service functions by answering team member requests and questions
• May assist management with weekly, monthly and quarterly HR audit reports related to locums

Essential Skills/Credentials/Experience/Education

• Microsoft Office (Excel, Power Point, Word, etc)
• Zoom and/or Teams meeting scheduling
• Exceptional written and verbal communication
• Must be comfortable speaking to clinicians
• Excellent organizational skills, time management skills and attention to detail with a proven ability to meet deadlines

 Preferred Skills/Credentials/Experience/Education

• Education or experience equivalent to a four-year college degree
• Experience in healthcare and/or recruiting healthcare clinical positions highly desirable
• Intermediate to Advance knowledge of Microsoft Office Suite (excel, word, PowerPoint)
• Project management experience
• 2 years’ experience developing reports in an enterprise reporting tool with proficient knowledge of databases and business systems
• 1 year experience in recruitment ATS and/or HRIS technology

Mental and Physical Demands (per ADA guidelines)

• Physical Demands: Sitting for long periods of time. Occupation requires this activity more than 66% of the time (5.5+ hrs/day)
• Travel Demands: May require up to 10% of time traveling to hospitals and vendor sites

Hourly Compensation:  $23.00 - $26.00 per hour, based on experience

What We Offer – The Good Stuff:

• A mission based company with an amazing company culture.
• Paid time off & holidays so you can spend time with the people you love.
• Medical, dental, and vision insurance for you and your loved ones.
• Health Savings Account (with employer contribution) or Flexible Spending Account options.
• Employer Paid Basic Life and AD&D Insurance.
• Employer Paid Short- and Long-Term Disability.
• Optional Short Term Disability Buy-up plan.
• 401(k) Savings Plan, with ROTH option.
• Legal Plan.
• Identity Theft Services.
• Mental health support and resources.
• Employee Referral program – join our team, bring your friends, and get paid.