Hiring: Full-Time Executive Assistant - Remote - $12k-$20.4k/yr
WeAssist: (Not your average Recruiting Firm…)
Started by Reef Colman just four years ago, is not your typical staffing agency...
We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 115 people. We help US businesses find skilled remote workers and connect these workers with good employers.
What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!
About the company we are hiring for:
Our client is an industry disruptor on a mission to transform lives—an innovative pioneer who’s founded and scaled eight global brands and introduced a groundbreaking methodology designed to facilitate emotional change. With over 15,000 clients impacted in the last decade, they’re breaking cycles of chaos through data-driven insights and equipping mental health professionals with training and certification in this groundbreaking approach. Operating in a high-performance, fast-paced environment, their team thrives on open communication and accountability, fostering a culture where self-directed individuals can flourish.
This welcoming group is not just about personal growth; they’re committed to improving the human condition one breakthrough at a time. Join them, and be part of a movement that rewires lives for the better! ✨
Company Culture and Core Values:
At our client’s company, collaboration and innovation thrive in a growth-oriented culture where open communication is celebrated, and high accountability reigns. Their team members embody a spirit of independence, working in a hands-off leadership atmosphere that promotes self-direction and resourcefulness.
This focus is rooted in a set of core values which include:
- ✅Drive Your Own Success: You’re the captain of your journey, charting a course fueled by passion and purpose.
- ✅Accountability as Your Superpower: You’re the hero of your actions—take ownership and make an impact!
- ✅Resourcefulness Unleashed: When challenges arise, you’re already one step ahead, finding clever solutions.
- ✅Embrace the “Figure-It-Out” Mentality: Challenges are just opportunities in disguise; tackle them with confidence and creative solutions!
Join a company that truly invests in you, where your success is as important as the company's!
Why are they hiring? 🏢
Our client is on the lookout for an exceptional Executive Assistant to join their vibrant team and bring a touch of magic to their daily operations! This role is all about organization and adaptability—someone who can expertly manage client communications, prioritize tasks, and keep the calendar running smoothly. By taking charge of the nitty-gritty, you’ll free up their time to focus on the big picture and innovative solutions that transform lives.
If you’re ready to be the trusted right hand that keeps the wheels turning and the vision soaring, this is your chance to shine! ⏰✨
What’s in it for you? 😏
Joining our client means stepping into a role brimming with opportunities for growth and personal development. You’ll be at the heart of a dynamic team, with access to exciting perks that will elevate both your career and your life.
Here’s what’s waiting for you:
- 🚀 Unlock Your Potential: Gain access to a groundbreaking course that empowers you to better understand your brain-pattern-mapping, and how you can use that knowledge to your advantage
- 🌟 Be Part of a Movement: Join a team that’s dedicated to transforming lives and improving the human condition.
- 💼 Thrive in a Growth Culture: Experience a high-performance environment that encourages personal and professional growth.
- 🤝 Independent, yet Open: Enjoy a hands-off leadership approach where your voice is valued and heard.
- 🗓️ Embrace Flexibility: Work in a dynamic role that values adaptability and resourcefulness—no two days are the same!
Ready to make a significant impact while growing alongside a dedicated team? This is your chance to shine and achieve your career aspirations.
Your responsibilities include:
- Calendar Management:
- Oversee and coordinate the client's calendar, ensuring efficient scheduling of all professional and personal commitments
- This includes managing client meetings, webinars, training sessions, team gatherings, and personal appointments such as school pick-ups and family events
- Handle last-minute scheduling changes with agility and professionalism
- Communicate with clients to confirm or reschedule appointments as needed
- Stay organized amidst shifting priorities, anticipating needs ahead of time to maintain an efficient calendar
- Digital Coordination & Communication:
- Manage incoming text messages and WhatsApp communications, responding promptly and effectively, while ensuring clear and professional representation of the client's interests
- Utilize remote task management and effective communication via text or voice memos
- Accommodate special requests from the client and ensure a seamless communication flow
- Email Management:
- Organize and manage the client’s inbox, addressing inquiries and flagging important messages for attention
- Clear out junk mail and maintain an organized email environment
- Handle emails related to customer support, technical issues, or other administrative concerns from clients
- Task Management and Record Keeping:
- Shadow meetings to record action items and key points mentioned by the client, demonstrating proactive listening skills
- Maintain a detailed 'To-Do' list, prioritizing tasks based on the client’s instructions and upcoming deadlines
- Organize and track information, ensuring follow-up tasks are communicated to the client as requested
- Capture thoughts, projects, tasks, and plans discussed in evening check-ins for future action, while ensuring they are recorded for reference
- Administrative Support:
- Provide administrative support for the client's revolutionary course, including:
- Customer support for enrolled clients
- Addressing technical issues (e.g., login problems, content access)
- Managing order queries and administrative questions from clients
Perks:
- 13th Month Bonus (Wild right?! 🤯)
- Permanent work-from-home / remote set-up 🌴
- Health insurance 👨⚕️
- Dental insurance 🪥
- Mental health insurance 🧠
- Great starting salary 💰
- Growth opportunity 📈
- Performance-based raises 💸
- Prizes and bonuses 🏆
Specifics:
- Time
- Full-time, PST time zone
- This is a remote position so you can have the freedom to work from anywhere
- Miscellaneous
- Attire - business casual when in meetings
- Professional setup (Pains me I actually need to write this down… 👀)
- Clean background
- Good camera
- Good microphone
- Strong wifi
- Tech Stack
- Vimeo/Zoom (nice-to-have)
- Canva (nice-to-have)
- Pathwright (bonus)
- Course/Teaching Platforms (nice-to-have)
- Preferably Skool or Kajabi
