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Executive Assistant to COO (AI/Blockchain/Remote)

Remote:

Full Remote

Contract:

Full time

Experience:

Senior (5-10 years)

Work from:

South Africa

Offer summary

Qualifications:

Minimum 5 years as Executive Assistant, Bachelor’s in Business Administration or related field, Start-up/Fintech experience required, Highly organized project manager, Agile and flexible in changing priorities.

Key responsabilities:

Provide calendar management for the COO
Act as primary contact for communications
Track project timelines and milestones
Manage logistics for meetings and travel
Handle sensitive information with discretion

Black Pen Recruitment Human Resources, Staffing & Recruiting TPE https://blackpenrecruitment.com/

2 - 10 Employees

See more Black Pen Recruitment offers

Job description

Our client is a leading global Web3 technology company revolutionizing the AI and blockchain landscapes. They specialize in digitally transforming major global organizations and providing cutting-edge platforms for the broader creator economy. Our client is seeking a proactive and experienced Executive Assistant to support their COO with a range of high-level administrative and strategic duties.

Job Type: Full time/Permanent

Workplace: Fully remote

Potential for relocation to Dubai and opportunity for great career growth

Requirements

Minimum 5 years of experience as an Executive Assistant
Bachelor’s degree in Business Administration, Management, or a related field
Start-up/Fintech experience required
Someone who is highly organized and a natural project manager
Extremely agile and flexible in response to changing priorities and needs
A self-starter who is highly motivated
Extremely resourceful in ever-changing situations
Being proactive— anticipating the needs of others before anyone else
Someone who is emotionally intelligent and a strong communicator (both verbal and written)
Enjoys partnering with other administrative colleagues across the organization and providing back-up support when necessary
An understanding that things may come up outside of typical office hours

Responsibilities

Provide calendar management for the COO
Act as the primary point of contact for internal and external communications on behalf of the COO
Track project timelines, milestones, and deliverables
Coordinate with relevant stakeholders to ensure timely progress on key initiatives
Manage logistics for meetings including organizing agendas, calendar invites, preparing written materials
Develop relationships with internal administrative staff to facilitate meeting planning and scheduling
Handle sensitive information with the utmost discretion and professionalism
Communicate and interact with members of the management team
Arrange all domestic and international travel, including itineraries, lodging, air/transit/care travel, entertainment.
Prepare Travel & Expense reports, reconcile corporate card expenses