Manager, Meetings & Events Procurement

Description

• Brings cost efficiencies through a strategic approach to resourcing meetings and events across the organization, with a focus on both domestic and international markets.
• Writes and manages effective RFPs for event organizers, venues, vendors, and suppliers, ensuring global and local compliance and best practices.
• Executes contracting and negotiation strategies to secure the most competitive rates and favorable terms for recurring and one-off meetings and events, both in the U.S. and abroad.
• Develops and manages a preferred vendor list for meeting and event types around the globe, leveraging relationships with international and domestic partners.
• Creates and manages a comprehensive tracking system for vendors, suppliers, and venues, monitoring their bids and performance for EO events and meetings worldwide.
• Reviews standard vendor, supplier, and venue contracts to ensure the most favorable pricing and payment terms and conditions for the organization, with a keen understanding of international contract law and negotiation techniques.
• Provides reports to senior leadership monthly, quarterly, and annually on procurement activity, highlighting both domestic and international successes and challenges.
• Collaborates with stakeholders to understand event and meeting needs across the organization, including navigating the logistical and regulatory challenges of international events.
• Communicates regularly, proactively, and collaboratively with stakeholders at all levels of the organization, ensuring alignment and understanding of global procurement strategies.
• Provides guidance and training for staff attending EO events, with special attention to international travel, cultural sensitivities, and global best practices.
• Travels internationally as required for vendor, venue, and event due diligence (up to 15 times per year), ensuring the seamless execution of global meetings and events.

• Bachelor's degree in any field or equivalent work experience may be considered.
• Minimum 5+ years of professional experience in procurement, contract management or meeting planning.
• Experience in reporting on data, working with project management tools, and contract management systems. 
• Proven expertise in competitive procurement, contract negotiations, event vendor management, and sourcing hotels for large-scale events. 
• Experience in both international and domestic event planning, including managing logistics and coordinating with global venues and suppliers. 
• Ability to interact with global and international community.
• Strong people skills with a track record of building and maintaining effective relationships with vendors, suppliers, and stakeholders. 
• A self-starter who desires to show ownership and commitment to the job.
• Exercises confidentiality and discretion.
• Excellent organizational and project management skills, with the ability to create and manage tracking systems for contracts and vendor relationships. 
• Masters nuanced communicative style in a multi-cultural context.
• Maintains a positive attitude; and builds networks organically.
• Highly detail-oriented, with a commitment to ensuring the highest quality of service and delivery. 
• Proactive and flexible with a growth mindset, eager to learn, and driven to grow.

• Ability to travel domestically, internationally, and work in a fast paced and global complex environment.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the role.