Operations Associate / Executive Assistant at More Staffing LLC

We are seeking a dynamic Operations Associate to join our team. This role will play a pivotal part in supporting our operational functions, finding efficiencies for our firm, and facilitating the growth of our organization. As an Operations Associate, you will work closely with the executive team to support business operations, manage internal and client projects streamline processes, implement automation, and effectively manage systems and data.

This role also entails providing comprehensive administrative support to our Founder and CEO. The successful candidate will play a crucial role in assisting the CEO across both their personal and professional endeavors, ensuring seamless coordination and organization of daily activities.

Operational Responsibilities:

• Provide comprehensive operational support by managing routine tasks, automating processes, and enhancing workflow efficiency.
• Conduct data mining activities to identify potential development sites for solar electric facilities. Utilize tools such as Google Earth and mapping software to analyze geographical data. Manage electric utility and real estate information to assess site suitability.
• NOTE: Applicants do not need prior experience in solar site analysis; we will teach you how to do this.
• Assist in document preparation, drafting, and note-taking during meetings. Utilize Monday.com project management Google software systems to maintain organizational records and manage tasks effectively.
• Collaborate with the team to integrate legacy data sets into the existing project management architecture. Conduct data cleaning and management tasks to ensure the accuracy and relevance of information.
• Demonstrate proficiency in web-based applications and project management suites. Excel in using tools like Google Earth, Microsoft Excel, Google spreadsheets, and database management systems.
• Contribute to the development of operational systems aimed at enhancing executive-level functionality. Work towards reducing friction in daily activities and facilitating faster decision-making processes.
  

Administrative Support for company Founder /CEO :

• Provide executive support to the Founder and CEO, assisting with personal and work-related tasks.
• Manage complex calendars and schedules, prioritizing appointments and meetings effectively.
• Led various tasks related to real estate investments, angel investing, home projects, and family commitments. The projects will be large and small.
• Conduct research, make reservations, and handle administrative tasks to streamline workflow.
• Act as a liaison between the CEO and internal/external stakeholders, facilitating communication and collaboration.
• Anticipate the CEO's needs and proactively address any issues or concerns.
• Maintain confidentiality and discretion when handling sensitive information.

Requirements

Operational Qualifications:

• Bachelor's degree or equivalent in a relevant field or equivalent practical experience.
• Proven experience in operational support roles, preferably in technology, energy, or real estate-related industries.
• Proficiency in project management software and CRM systems (e.g., Monday.com, Asana)
• NOTE: The candidate does not need experience with these specific project management and CRM systems. The key is that they have experience using and running PM software of some kind.
• Strong analytical skills with the ability to analyze data and manage databases effectively.
• A tech-savvy individual with a quick learning ability and familiarity with web-based applications.
• Detail-oriented with excellent organizational and multitasking abilities.
• Strong communication skills with the ability to collaborate effectively within a team environment.
• Work experience with Excel &/or GoogleSheets
• Stay current on AI tools as they emerge, find ways to apply them in operations, bring them to the management team, and implement them.

Executive Support Qualifications:

• Previous experience as an Executive Assistant, Administrative Assistant, or similar role, preferably supporting C-level executives.
• Exceptional organizational skills with the ability to multitask and prioritize tasks effectively.
• Strong communication and interpersonal abilities, with a professional and proactive approach to work.
• Proficiency in calendar management, scheduling, and office software, specifically iOS, Google Workspace, and Microsoft.
• Ability to work independently and make decisions in a fast-paced environment.
• Discretion and integrity when dealing with confidential information.
• Flexibility to adapt to changing priorities and responsibilities.