Recruitment Coordinator

Recruitment Coordinator

Remote: (Phoenix, AZ)

Department:  People Operations

Reports to: Director of Talent Acquisition

About the Role:

Raintree Systems is seeking a highly organized and detail-oriented Recruitment Coordinator to play a vital role in our talent acquisition process. In this position, you will be the backbone of our recruiting team, primarily responsible for helping us ensure a best in class candidate experience across multiple touch points.  This includes being a highly effective communicator, managing candidate relations, the scheduling of interviews and maintaining the integrity of our Applicant Tracking System (ATS). Your exceptional administrative skills and proactive approach will ensure a smooth and efficient experience for all involved.

Duties and Responsibilities:

• Candidate Experience Champion:
  • Serve as a primary point of contact for candidates, providing timely and professional communication throughout the interview process.
  • Ensure a positive and welcoming experience for all candidates.
  • Address candidate inquiries and concerns with efficiency and empathy.
• Recruiting Team Support:
  • Support recruiters and hiring managers with administrative tasks related to recruitment.
  • Help onboard new users to the ATS and provide system support as needed.
  • Support new hire onboarding processes as needed.
  • Participate in team meetings and contribute to process improvement initiatives.
  • Assist in coordinating recruiting events, career fairs, or information sessions, as needed.
• Interview Scheduling Extraordinaire:
  • Coordinate and schedule a high volume of interviews, including virtual interviews, and/or on-site meetings across multiple time zones and with various interview panel members.
  • Manage complex calendar logistics, resolve scheduling conflicts, and proactively communicate schedule updates to candidates and interviewers.
  • Prepare and send interview confirmations, calendar invites, and necessary pre-interview materials.
• ATS Administration Guru:
  • Maintain the accuracy and integrity of our Applicant Tracking System.
  • Ensure timely and accurate data entry of candidate information, interview notes, and application statuses.
  • Generate reports from the ATS to support the recruiting team's needs.
  • Proactively support more efficient and effective ways to utilize our ATS and adjacent technologies. 
  • Take the lead on troubleshooting ATS-related issues and escalate as necessary.
  • Assist with the configuration and optimization of the ATS workflows.

Position Proficiencies and Requirements:

• Bachelors Degree in Business Administration/HR Management/Communications or related field.
• 1-3 + years of experience as a recruiting coordinator, administrative assistant, or similar role.
• Proven experience managing complex scheduling and calendars.
• Proficiency with Applicant Tracking Systems (JazzHR, Greenhouse, Lever or similar).
• Excellent organizational skills and meticulous attention to detail.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Proficiency in Google Workspace and Zoom Video a plus.

Competencies to Drive Success

• Strong problem-solving skills and a proactive approach.  
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Exceptional written and verbal communication skills.
• Familiarity with HR best practices and employment laws.

Our Perks

• Paid Time Off/11 Paid Holidays/Year-End Holiday Break
• Health, Dental, Vision, HSA/FSA
• 401K with Company Match
• Disability & Life Insurance
• Employee Assistance Program
• Paid Parental Leave

About Raintree Systems​

Raintree is the preeminent platform for enterprise and mid-sized therapy provider organizations. Our award-winning solutions in patient engagement and communications, clinical documentation, revenue cycle management (RCM), and business intelligence are tailored to the needs of physical therapy, occupational therapy, speech therapy, and ABA practices across all treatment settings.

Our Core Values

We put our Clients First - We are Open and Honest - We are Disciplined, Yet Flexible

We love to Solve Problems - We are Committed to Greatness - We are a High Performance Team

Raintree Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.