Business Assistant

Department

PSD Statistics: Administration and Staff

About the Department

The Department of Statistics of the University was established in 1949 to conduct research into advanced statistics and probability, to work with others in the application of statistics to investigations in the natural and social sciences, and to teach probability and statistical theory and practice on the undergraduate and graduate levels.

From its beginning, the Department has been recognized for the high quality of its faculty and the diversity of its interests. Some of the most important and influential texts and monographs in statistics and probability have been authored by faculty members of our Department. These include Ergodic Theory and Information, Convergence of Probability Measures, and Probability and Measure by Patrick Billingsley; Inference and Disputed Authorship: The Federalist, an application of Bayesian methods to fix the authorship of the Federalist Papers, by David L. Wallace and Frederick Mosteller; The Foundations of Statistics, a famous analysis of fundamental problems by Leonard J. Savage; Generalized Linear Models, an influential monograph that extends the scope of linear models greatly, including to models for discrete data, by Peter McCullagh and John Nelder; and The History of Statistics: The Measurement of Uncertainty Before 1900, an account by Stephen M. Stigler of the historical development of the field of mathematical statistics.

Job Summary

The job provides business support within established procedures regarding office and location support activities. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies for which the support is being provided by working autonomously within established procedures and practices. Ensures the correct functioning of facilities, office and/or business support services.

Responsibilities

• Process GEMs reconciliations and reimbursements for department faculty.
• Responsible for maintaining supply inventory for departmental needs.
• Organize travel itineraries, create and distribute schedules for visitors, coordinate and arrange meeting series, assist with purchasing, and process expense reimbursements.
• Prepare, distribute, and respond to correspondence and coordinate special activities as requested.
• Assist faculty with solicitation letters and other administrative duties as needed.
• Assist in the preparation of department and alumni communications.
• Responsible for updating and maintaining university directory for departmental members.
• Responsible for updating and maintaining department website directory.
• Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies.
• Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Prepares financial and/or administrative reports.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Experience:       

• Higher education experience.
• Previous experience working with academics.

Technical Knowledge or Skills:

• Intermediate to advanced computer skills.
• High competency in Microsoft Office Suite, Google Drive Suite, and Box Storage.
• Familiarity with University systems such as: GEMS, Oracle, Box, and Zoom.

Application Documents

• Resume (required)
• Cover Letter (preferred)

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

20

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Hourly

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FLSA Status

Non-Exempt

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Pay Range

$25.00 - $30.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.