EHR Administrative Specialist (Preferably Female)

Company Description

Core-VA Solutions is a top-tier provider of virtual assistant services, dedicated to assisting businesses and entrepreneurs in optimizing their operations and achieving their objectives. With a team of highly skilled and adaptable virtual assistants, we deliver customized support across a range of essential functions.

Job Description:

We are seeking one highly organized and detail-oriented EHR Administrative Specialist, preferably female, to support one of our healthcare clients in managing and maintaining their Electronic Health Record (EHR) system. This role focuses heavily on Data Pulls, reporting, and administrative support. Candidates with experience using Data Pulls or similar EHR platforms with data extraction capabilities—such as CareLogic, Credible, NextGen, Athenahealth, or eClinicalWorks—are highly encouraged to apply.

Responsibilities:

• Administrative Support: 
  Provide day-to-day administrative assistance related to EHR operations, including document organization, task coordination, and communication follow-ups. 
• Data Input & Organization 
  Accurately enter and maintain patient and employee data within the EHR system and related platforms. 
• Data Pulls & Reporting 
  Perform regular data pulls from the system and organize the information into Excel for analysis, reporting, or operational use. 
• Team Collaboration 
  Participate in weekly onboarding calls with the implementation team to stay aligned on milestones and assigned tasks. 
• System Support 
  Assist the on-site team with ongoing EHR-related assignments and ensure completion of all deliverables. 
• Patient/Employee Record Management 
  Enter new patient and employee information into the system accurately, ensuring records are complete and up to date. 

Requirements

• Education:
• Bachelor’s degree in Business Administration, HR, IT, or related field (preferred but not required). 
• Skills:
• Strong Microsoft Excel proficiency 
• Excellent communication, organization, and time management skills 
• High attention to detail and ability to adapt quickly to new systems 
• Experience:
• Minimum of 2 years in administrative roles, ideally supporting U.S.-based clients 
• Hands-on experience with EHR systems and performing data pulls 
• Background in healthcare administration or HR is a plus 

Benefits

• Competitive Compensation 
• 100% remote work setup 
• Long-term employment opportunity 
• Collaborative and supportive team culture 
• Paid Time Off (PTO) and U.S. Holiday Pay 

Technical Requirements

• Operating System:  
• Windows: Licensed Windows 10 or Windows 11 (Windows 11 preferred for future compatibility). 
• Mac: macOS Monterey (12) or higher (macOS Ventura or Sonoma preferred for better performance and compatibility). 
• CPU:  
• Windows: Intel Core i5 (10th Gen or higher) / AMD Ryzen 5 (3000 series or higher) (Better multitasking performance). 
• Mac: Apple Silicon (M1 or M2 chip and higher) or Intel Core i5 (8th Gen or higher). 
• RAM: At least 8GB (16GB recommended for smoother multitasking, especially when handling multiple apps). 
• Storage: SSD (Solid State Drive) of at least 256GB (Faster performance than HDD). 
• Internet: DSL/Fiber with at least 25Mbps download & 10Mbps upload. 
• Backup Internet: Mobile hotspot or secondary ISP. 
• Headset with Mic: Noise-canceling headset. 
• Webcam: At least 720p (1080p recommended).