Executive Assistant II

Job Title:

Executive Assistant II

Job Description

The Executive Assistant II provides high level administrative support to the leadership team. This position performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices.

Essential Functions/Core Responsibilities 

• Prepares complex business presentation documents and spreadsheets

   

• Assists with special projects, performing research and maintaining records

   

• Composes correspondence, based on the general knowledge of the manager’s view, about administrative matters and general office policies for manager’s approval

   

• Initiates routine and non-routine correspondence, memoranda, and reports

   

• Answers and screens the phone, providing information for both routine and complex inquiries

   

• Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements

   

• Anticipates and prepares materials needed by the manager for conferences, correspondence, appointments, meetings, telephone calls

   

• Prepares and distributes minutes to meetings

   

• Establishes and maintains a variety of files and records

• Manages PO process through Workday financials on behalf of the Global Marketing team 
• Oversees contract management and MSAs with marketing groups, procurement and legal 
•  Manage the P-Card to streamline workflow 

Candidate Profile 

• Bachelor's Degree in related field from a four-year college or university with five to six years of relevant experience preferred

• Excellent communication skills, both written and verbal

   

• Advanced Microsoft Office skills

   

• Demonstrated ability to multi-task, prioritize, and meet timelines on deliverables

   

• Self-starter, strong sense of urgency, and works well under pressure

   

• Excellent attention to detail

Career Framework Role 

Has developed expertise in a variety of work processes or activities typically developed through a combination of job-related training and considerable on-the-job experience. Typically acts as a lead, coordinating the work of others, but not a supervisor. Works autonomously within established procedures and practices. Anticipates patterns and links; looks beyond the immediate problem to the wider implications. Generates new and innovative solutions to complex problems.

   

Disclaimer  

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel working within this job title.

Concentrix is an equal opportunity employer. Concentrix evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability status or any other legally protected characteristic.

Location:

PHL Work-at-Home

Language Requirements:

Time Type:

Full time

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