Offer summary

Qualifications:

Bachelor’s degree in Business Administration or a related field; MBA or Law degree is a plus., 5+ years in administrative or operational roles, ideally in capital funds, financial services, or real estate., Strong organizational skills with the ability to manage multiple priorities and deadlines., Proficient in Microsoft Office and CRM/ERP systems..

Key responsabilities:

Manage complex calendars and coordinate travel arrangements for executives.

Prepare executive-level reports and oversee multiple projects.

Act as the main point of contact for vendor relationships and service providers.

Coordinate executive meetings, board meetings, and special events.

Job description

We are seeking a Senior Executive Admin to be a pivotal part of our team, ensuring smooth daily operations and driving the success of our strategic initiatives.

In this key role, you will manage complex calendars, coordinate travel arrangements, prepare executive-level reports, and oversee multiple projects. You’ll collaborate closely with leadership, build and maintain vendor relationships, and ensure our internal processes are efficient and effective. If you excel in a fast-paced environment and are passionate about making a meaningful impact, we’d love to hear from you!

Key Responsibilities:

Ensure smooth day-to-day operations by managing resources, coordinating tasks, and enhancing workflows.
Drive improvements in administrative processes to boost efficiency and support company growth.
Provide high-level support to executives, manage schedules, and ensure timely communication.
Coordinate and facilitate executive meetings, board meetings, and special events.
Act as the main point of contact, managing relationships with vendors and service providers.
Assist with budget management, expense tracking, and vendor payments.
Lead special projects that contribute to operational efficiency from start to finish.
Ensure adherence to legal and regulatory requirements, maintaining organized records.

Requirements

Bachelor’s degree in Business Administration or a related field; MBA or Law degree is a plus.
With 5+ years in administrative or operational roles, ideally in capital funds, financial services, or real estate.
Strong ability to juggle multiple priorities and deadlines, while maintaining exceptional organizational skills.
Proven experience in enhancing operational workflows.
Familiarity with compliance regulations for smooth and secure operations.
Proficient in Microsoft Office and CRM/ERP systems.
Ability to work independently, make decisions confidently, and prioritize tasks effectively.

Benefits