Offer summary

Qualifications:

2-3 years of experience in data entry and administrative tasks., Proficient in Adobe Acrobat DC for document management., Familiarity with cloud storage solutions like Dropbox and Google Workspace., Excellent communication skills for team collaboration..

Key responsabilities:

Organize and maintain digital records using electronic filing systems.

Convert physical documents into digital formats for easy access.

Assist in data entry and ensure accuracy of digital files.

Collaborate with law firm staff to facilitate efficient document management.

Job description

This is a remote position.

Schedule:

40 hours per week
Monday through Friday 8am-5pm Guam time

Client Timezone: Guam

Client Overview

A well-established law firm is seeking an exceptional individual to join their team and play a pivotal role in driving business growth. With a proven track record spanning over a decade, this firm has built a solid reputation for delivering outstanding legal services. As they embark on an exciting new phase of expansion, they require a dedicated professional to facilitate the seamless onboarding of new clients.

About the Role:

The role is responsible for organizing, maintaining, and managing digital files and records, ensuring easy access and retrieval for an organization. This will be an administrative support position for legal staff. They will not have client contact, but they will need to communicate regularly and promptly with law firm staff., and above all they excellent attention to detail to ensure accurate record keeping.

Key Responsibilities:

Organizing and Maintaining Digital Records: You will classify, store, and manage digital documents, data, and files using electronic filing systems and databases.
Converting Documents and Files: You will be responsible for converting documents and files into digital formats for storage and easy access.
Data Entry and Updating: You may enter data from electronic documents into electronic systems and update existing data as needed.
Retrieval and Access: You assist in retrieving and providing access to digital files and information to appropriate staff.
Ensuring Accuracy and Compliance: You verify the accuracy of digital files, ensuring compliance with document retention policies and data privacy regulations.
Collaboration and Communication: You will work with law firm staff to ensure efficient document management and information flow.
Archiving and Disposal: You may be responsible for archiving digital files and ensuring their proper disposal or destruction according to established procedures.
Using Software: You are proficient in using document management software, databases, and other relevant computer programs.

Requirements

2-3 years experience in data entry, data filing administrative tasks
Clear, professional team communication via email and chat
Proficient to excellent in Adobe Acrobat DC to create, edit, manage, and collaborate on documents
Familiarity with cloud document storage such as Dropbox
Familiarity with Google Workspace - Gmail, Google Drive, Google Docs and Sheets,
Preferably with familiarity with CRM software or Case Management Software, but training will be provided.