Accounts Receivable and Accounts Payable Manager

Key Responsibilities of Accounting Operations Manager:

• Manages the full suite accounts receivable process cradle to grave including preparation of invoices with complex data through the managing of collections. 
• Provides active management, review, and oversight to the accounts payable processes overseeing another team member.

Accounts Receivable:

• Overseeing timely collection of payments by monitoring customer accounts/aging to ensure payment terms are followed and overdue accounts are pursued. 
• Managing the customer invoicing process, ensuring invoices are created and sent accurately and timely.
• Creating and keeping records of invoices, bills, and deposits. Maintaining accurate records of all transactions related to accounts receivable. 
• Experience in working with big data to prepare and issue accounts receivable invoices. Performing cross-checks of data to ensure accurate customer billings.
• Maintains excellent cross-functional collaboration and communications skills in working with various internal stakeholder teams - Data, Growth, Finance and Supply Chain and in following up with customers.
• Analyzes and improves the AR/collections process, identifying bottlenecks and areas for efficiency gains particularly at month end.
• Maintain and enhance operational policies and procedures related to AR, ensuring compliance with internal controls and accounting policies. 
• Use data analysis to identify trends and opportunities for improvement, communicating findings with key stakeholders, spearheading any data tickets required and working with the data team to resolve issues identified.
• Evaluating customer creditworthiness to determine appropriate credit limits. 
• Investigating and resolving customer queries and disputes related to payments and collections. 
• Actively involved in the monthly close process, supporting the preparation and execution of journal entries, schedules and other financial workpapers including the reconciliation of accounts receivable and customer security deposits accounts.
• Seek ways to improve efficiency and accuracy in the AR function. 

Accounts Payable:

• Overseeing the AP Process:
  • Managing the entire accounts payable process, including invoice processing, payment processing, and vendor relations. Ensuring invoices are processed accurately and timely, and payments are made to vendors within agreed-upon terms.
  • Management of time and expense processes and the Company credit card program.
  • Maintaining accurate records of invoices, payments, and vendor information.
  • Follow-up with vendors on outstanding invoices and discrepancies identified.
  • Review vendor banking detail updates, as well as voided and outstanding checks.
  • Maintain supplier and customer records; ensure all compliance documentation is received; managing the issuance of 1099s.
  • Review AP lead reconciliation.

• Compliance and Internal Controls:
  • Ensuring compliance with accounting policies, procedures, and internal controls.
  • Implementing and maintaining effective internal controls to prevent fraud and errors.

• Team Management:
  • Supervising and managing the accounts payable team member.
  • Assigning tasks, providing training, and evaluating performance.

• Process Improvement and Automation:
  • Identifying opportunities for process improvement and automation in the accounts payable department.
  • Implementing new procedures and technologies to streamline workflows and improve efficiency.

• Financial Reporting and Analysis:
  • Preparing and analyzing financial reports related to accounts payable.
  • Contribute to month-end close procedures, ensuring financials are produced in accordance with GAAP.

• Vendor Relations:
  • Acting as a point of contact for vendors regarding invoices and payments.
  • Resolving vendor issues and maintaining positive vendor relationships.

Other Duties:

• Assisting with year-end audit requests, providing necessary documentation related to invoices, approvals, and payment support.
• Undertaking ad hoc analyses and projects as required. 

Desired experience:

• Healthcare industry and/or pharmaceutical wholesaler experience preferred
• Experience working in a start-up environment is strongly preferred
• Minimum of 7 years related operational accounting experience
• Basic understanding of Accounting concepts a must
• Bachelor’s degree in Accounting, CPA preferred
• Experience with Workday ERP system preferred
• Experience working with Navan and Divvy systems a plus
• Comfortable rolling up sleeves but also managing the bigger picture
• Strong excel skills, and be comfortable with extremely large data volume
• Able to work under time pressure, able to prioritize workload and meet tight deadlines
• Positive attitude and flexible, especially in the period of month/quarter/year-end closing
• Proven ability to succeed in a fast paced and constantly changing environment
• Excellent written and verbal communication skills
• Strong attention to detail with the demonstrated ability to oversee processes that require high levels of accuracy and promptness
• Strong organizational, time management, and prioritization abilities
• This is a US based remote position. Candidates based in the Eastern and Central time zones preferred.