Administrative Assistant - (ZR_20811_JOB)

This is a remote position.

Job Description for Administrative Assistant

Responsibilities:

• Perform data entry for matter creation or transaction creation
  
• Extract information from purchase or sale documents and populate it into the company dashboard
  
• Generate client invites and send templated introduction emails
  
• Conduct trust accounting tasks, including matching banking transactions to system data
  
• Populate transaction details in the system
  
• Compile information for final reports
  
• Respond to internal team messages and complete assigned tasks
  

Requirements:

• Strong attention to detail and accuracy in data entry
  
• Excellent organizational skills
  
• Ability to learn and adapt to new systems quickly
  
• Proficiency in using computer software and databases
  
• Strong written communication skills for drafting emails
  
• Ability to work independently and follow instructions precisely
  

Scope:

• Handle confidential financial and legal information with discretion
  
• Work within designated timeframes to ensure timely processing of transactions
  
• Collaborate with internal team members via messaging systems
  
• Adapt to evolving processes as the company scales its operations
  
• Potential for expanded responsibilities as familiarity with the business grows
  
• Monday to Friday, 9am to 5pm Eastern with a 30-minute paid break