Publication coordinator

If you’re highly organized, with a penchant for publications, we may have the role you’ve been looking for! We are seeking a detail-oriented publication coordinator to manage publication planning tools, track milestones, and facilitate communication between internal teams, clients, and external stakeholders.

The role

This role will oversee the publication database activities for our US-based clients and work collaboratively with external stakeholders and our internal teams to facilitate these projects. As the publication coordinator you’ll use your organizational and communication skills to ensure the smooth submission and approval of abstracts, posters, and other publication materials.

You can work remotely from anywhere in the USA but this role would be best suited to someone on the West coast to accommodate our clients based there.

Key responsibilities

• Set up and maintain records per client guidelines, facilitate reviews and approvals through the system, track author and reviewer responses, monitor publication milestones, deadlines, and deliverables
• Coordinate with internal teams, particularly the commercial account managers and editing lead to ensure streamlined and efficient ways of working
• Communicate with client reviewers and publication authors to facilitate formal reviews and with external stakeholders, such as conference organizers, to facilitate submission processes
• Ensure alignment with the commercial account managers on project management activities relating to the publication planning tool, including timelines and client status
• Support the submission process for abstracts and posters to conferences, ensuring all materials are submitted by deadlines and in the correct format

What you’ll need

• Bachelor’s degree or equivalent work experience in communications, marketing, life sciences, or a related field
• Strong organizational skills, with the ability to manage multiple tasks and deadlines
• Excellent attention to detail and accuracy when tracking publication activities and maintaining records
• Strong written and verbal communication skills, including experience in client-facing communication
• Ability to work in a structured, methodical way in a team environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Willingness to learn new tools to manage publication planning activities effectively

Why AMICULUM?

We’re proud to be a flexible and inclusive employer that provides a supportive working environment. We value creativity and encourage colleagues to offer ideas that further the success of our business.

In return, we offer:

• Remote and hybrid working options as standard
• Continuous learning and professional development opportunities
• Two annual bonus schemes
• 25 days’ vacation allowance (plus 9 public holidays)
• Health and life insurance

What’s next?

To apply to this role you must be based in the USA and have the right to work there.

We ask that all applicants supply a CV and covering letter in support of their application, detailing their experience and interest in working at AMICULUM.

We are committed to creating an inclusive and diverse workplace. We are dedicated to making reasonable adjustments throughout our recruitment and selection process to accommodate all applicants. If you require any adjustments or have specific needs, please contact Becka or Steven from our Careers team, who will be more than happy to help.

AMICULUM is an independent agency that delivers communications and consultancy services to pharmaceutical, biotechnology and health technology companies across the world. For more information about the AMICULUM story, please visit our website or contact a member of our careers team.

Job code: CPT402