Office Manager / Executive Assistant

Astronomer designed Astro, an industry-leading, orchestration-first DataOps platform for data teams. Powered by Airflow, Astro accelerates building reliable data products that unlock insights, unleash AI value, and drive data-driven applications.

We’re a globally-distributed and rapidly growing venture-backed team of learners, innovators and collaborators. Our mission is to empower data teams to bring mission-critical analytics, AI, and software to life.  As a member of our team, you will be at the forefront of the industry as we strive to deliver the world's data. 

Your background may be unconventional; as long as you have the essential qualifications, we encourage you to apply. While having "bonus" qualifications makes for a strong candidate, Astronomer values diverse experiences. Many of us at Astronomer haven't followed traditional career paths, and we welcome it if yours hasn't either.

About this role:

We are seeking a highly organized, proactive, and detail-oriented Office Manager & Executive Assistant to oversee and optimize the day-to-day operations of our growing New York City office in the Flatiron District. In this role, you will be responsible for ensuring a smooth and efficient office environment, managing administrative functions, and providing high-level support to C-suite stakeholders. Additionally, you will take the lead in planning and executing company-wide events, such as sales kickoffs, leadership summits, company meetings, and other key gatherings.

As the Office Manager & Executive Assistant, you will be a critical partner in fostering a productive and positive workplace. You will oversee office logistics, coordinate cross-functional initiatives, and serve as the go-to resource for employees, investors, and board members who utilize our New York office as a central hub.

Beyond New York, we have additional office locations with varying operational needs. You will collaborate with office site leads to provide administrative support and ensure seamless coordination across locations.

What you get to do:

• Provide high-level Executive Assistant support to C-suite executives, including calendar management, travel coordination, meeting preparation, and correspondence.

• Own event planning and execution for major company-wide events, such as sales kickoffs, leadership summits, board meetings, company meetings, and team offsites.

• Partner with internal teams, including People Operations and IT, to ensure smooth employee onboarding and seamless office operations.

• Facilitate meeting and event logistics for teams using the New York office space or nearby venues, handling all details from space setup to vendor coordination.

• Manage office security and access control across our office portfolio, ensuring a safe and well-functioning workspace.

• Foster a positive, inclusive, and engaging office culture to enhance the overall employee experience.

• Provide hospitality support for visiting employees, investors, and board members, ensuring an excellent experience when they are on-site.

What you bring to the role:

• Exceptional organizational, communication, and project management skills.

• Experience in office management, executive support, and event planning.

• Strong ability to prioritize tasks, handle confidential information, and adapt in a fast-paced environment.

• A proactive, problem-solving mindset with a passion for creating an efficient and welcoming workplace.

• Ability to work cross-functionally and liaise effectively with senior leaders and external partners.

Bonus points if you have:

• Experience in a startup or high-growth company environment.

• Proficiency with Google Workspace and other workplace productivity tools.

The estimated salary for this role ranges from $130,000 - $150,000, along with an equity component. This range is merely an estimate, and the width of the range reflects willingness to consider candidates with broad prior seniority. Actual compensation may deviate from this range based on skills, experience, and qualifications.

#LI-Hybrid

At Astronomer, we value diversity. We are an equal opportunity employer: we do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.  Astronomer is a remote-first company.