Administrative Coordinator – U.S. Property Management

Location: Fully Remote (Candidates must be based in the Philippines)
Employment Type: Full-Time or Part-Time Contractor
Shift Schedule: Pacific Working Hours, Monday to Friday

About CoreBridge Solutions
At CoreBridge Solutions, we connect exceptional talent from around the world with leading U.S.-based companies. Specializing in property management support, we provide skilled professionals to help our clients streamline operations, improve efficiency, and deliver outstanding service to tenants.

Job Overview
We are seeking an Administrative Coordinator to support back-office operations for a property management firm. This role involves frequent professional phone communication with vendors, data management in Excel, and negotiation tasks. You will work independently to handle property management workflows and provide critical administrative support. Strong English communication skills, negotiation expertise, and advanced data handling skills are essential to thrive in this role.

Key Responsibilities:

1. Vendor Coordination and Negotiation
   • Communicate professionally with vendors over the phone, ensuring effective collaboration and timely resolution of issues.
   • Negotiate contracts, pricing, and services to secure optimal terms for the business.
   • Track vendor performance and follow up to ensure timely completion of tasks and services.
2. Data Management and Reporting
   • Utilize advanced Microsoft Excel skills to create, update, and analyze spreadsheets for tracking and reporting purposes.
   • Ensure data accuracy and provide actionable insights to stakeholders.
   • Organize and maintain data records to support efficient task execution.
3. Administrative and Task Management
   • Independently manage multiple administrative tasks, prioritizing deadlines effectively.
   • Provide regular progress updates and reports to management.
   • Support the implementation of property management workflows by ensuring all administrative tasks are handled promptly and accurately.

Qualifications:

• Minimum of 2 years in administrative support, vendor coordination, or property management-related roles.
• Exceptional written and verbal English communication skills, with experience handling professional phone interactions.
• Proven ability to negotiate effectively with vendors, contractors, or service providers.
• Advanced skills in Microsoft Excel, including the use of formulas, pivot tables, and data visualization tools.
• Familiarity with property management workflows or related administrative tasks is highly preferred.
• Self-motivated and capable of managing tasks with minimal supervision.

What You'll Need:

• Equipment Requirements:
  • A computer with an Intel 8th Gen Core i5 or above, AMD Ryzen 5 or higher, or Mac M1 or above, with at least 8 GB of RAM and 256 GB SSD.
  • Reliable internet connection (minimum 50 Mbps).
  • Headset for clear, hands-free communication.
• Preferred Additional Skills: Experience working remotely with U.S.-based teams and familiarity with other property management or CRM tools.

Why Join CoreBridge Solutions?
At CoreBridge, you’ll be part of a company that values innovation and efficiency, with a track record of transforming industry standards in property management support. Our team consists of passionate individuals who strive to provide solutions that not only meet but exceed our customers' expectations. Join us and contribute to our mission to enhance the property management landscape, one project at a time.

Benefits:

• Opportunity to work remotely from anywhere in the Philippines.
• Performance-related bonuses celebrating significant milestones.
• Focus on professional development within the spheres of leadership and property management.
• Commitment to maintaining a healthy work-life balance with a 40-hour workweek.

Work Environment Notice:
CoreBridge Solutions is dedicated to maintaining a productive, safe, and efficient work environment for all team members. To support this commitment, we use a live monitoring system during working hours. By applying for this position, you acknowledge and accept this monitoring process as part of your role. This system helps us ensure a supportive and effective work environment for everyone.

How to Apply
Ready to make an impact? Please fill out the application form and upload your CV in PDF format. We look forward to learning more about you and how you can contribute to our team.