Kadiak, LLC
Job ID 24200263
KGS is seeking qualified candidates for our open positions, but we will only extend an offer of employment after a candidate applies through the link in our job posting. If you receive a job offer via email only and have not been interviewed by the KGS hiring manager, feel free to contact KGSrecruiting@koniag-gs.com to verify its validity.
Kadiak, LLC, a Koniag Government Services company, is seeking an Administrative Coordinator/Business Analyst to support
Kadiak and our government customer.
This position requires the candidate to be able to obtain a Public Trust. This is a Remote opportunity.
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
Essential Functions, Responsibilities & Duties may include, but are not limited to:
Communication and Coordination:
- Maintain open communication with Program and Project Managers.
- Monitor communication platforms (e.g., MS Teams) and respond promptly to emails and messages.
Documentation and Reporting:
- Update and maintain various trackers, including staff onboarding, staffing plans, and contact lists.
- Prepare and distribute weekly subcontractor status reports.
- Submit and manage Personnel Action Forms (PAFs).
- Maintain and archive required training certificates and documentation.
Onboarding and Offboarding:
- Assist with onboarding processes, ensuring completeness and compliance of required documents.
- Coordinate with contractors, IHS contacts, and internal teams for onboarding and offboarding tasks.
- Update onboarding trackers and standard operating procedures (SOPs).
Event and Travel Coordination:
- Maintain event calendars and create travel folders for team events.
- Collect and verify travel details, including accommodation and cost estimates.
Meeting Participation:
- Attend and take notes at various meetings to support project awareness and collaboration.
- Financial and Training Management:
- Compile and submit monthly financial reports.
- Review tuition reimbursement applications for compliance and forward for approval.
- Compliance and Record Maintenance:
- Monitor PIV certificate expiration dates and guide team members through renewal processes.
- Ensure compliance with training requirements and maintain records.
Qualifications:
- Strong organizational and time management skills.
- Proficiency in communication and collaboration tools (e.g., MS Teams).
- Detail-oriented with the ability to handle sensitive information.
- Excellent interpersonal skills to interact with team members, contractors, and stakeholders.
- Ability to obtain a Public Trust
This job description provides a high-level overview of responsibilities and is not intended to list every task or duty the role encompasses.
Working Environment & Conditions
This job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
This position is primarily indoors, consistent with a standard office position and has a noise level of mostly low to moderate. The incumbent is required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. The workload may require the incumbent to sit for extended periods of time. The incumbent must be able to read, do simple math calculations and withstand moderate amounts of stress.
The incumbent must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.
Our Equal Employment Opportunity Policy
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodation.
Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.
Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352
Medical Insurance Vision Insurance Dental Insurance 401k Disability Maternity Tuition Assistance
