People Operations Specialist

People Operations Specialist
People Operations

Hala is a social enterprise working to transform the nature of protection and accountability in the world's toughest places by democratizing advanced defense, sensing, and artificial intelligence technology. Hala is saving lives, reducing trauma, and improving resilience for millions of people.

Our team works across the globe and hails from over 12 countries. We speak over 20 languages and have studied and worked in leading educational, business, research, and government institutions. We are mission-driven thinkers and share a deep respect for each other and the communities that partner with us.

We believe in innovation with purpose, focusing on developing real and applicable technology solutions to the planet's challenges. We believe in working ethically and collaboratively and making decisions with transparency. We value flexibility, adaptability, and a good sense of humor.

The People Operations Team is seeking a People Operations Specialist to drive the implementation and management of the TALENT Grant project while supporting core administrative functions and employee services. This role will play a key part in ensuring smooth operational performance by leading talent development initiatives, assisting with onboarding new employees, maintaining administrative systems and processes, and contributing to team events and engagement activities. Additionally, the specialist will play a pivotal role in managing the employee lifecycle, providing comprehensive support across People Operations activities to enhance the employee experience.

Key responsibilities include supporting the Director of People Operations with administrative tasks, contract management, and maintaining core operational systems. A primary focus will be on the TALENT Grant project, ensuring its successful execution through program implementation, budget management, and structured execution of key initiatives to strengthen talent development and retention.

This is a Full-time, Fixed-term position located in Lisbon (or Remote) with a yearly base salary of [45,000€ - 50,000€]. 

We’ll trust you to:

1- TALENT Grant Project Management

• Contribute to the successful implementation and management of the TALENT Grant project, ensuring alignment with budgetary and programmatic goals. Key areas of responsibility include:

  • Overseeing the Development component, which involves implementing a comprehensive manager training program, coordinating leadership forums and retreats, managing specialized skill development sessions, and rolling out a learning/knowledge management platform.

  • Supporting Retention efforts by coordinating team-building initiatives, managing the employee experience platform, and facilitating engagement programs.

  • Managing Other components, including the implementation of a new HRIS system to enhance operational efficiency.

• This role will require a proactive, organized, and detail-oriented professional dedicated to fostering a positive and efficient People Operations environment while ensuring the successful execution of the TALENT Grant project.

2 - Core People Operations Management

• Support the daily operational work of the People Operations Department, ensuring smooth execution of activities and collaboration with other departments within Hala.

• Provide hands-on support to core People Operations functions, including:

  • Maintaining administrative systems and processes, including personnel files, employment contracts, document collection, signatures, and fiscal registration in accordance with Portuguese regulations.

  • Managing the People Operations backlog by completing tasks such as data entry, updates, and system improvements.

3 - Director of People Operations Support

• Collaborate closely with the Director of People Operations, focusing on administrative tasks, contract management, and ensuring efficient system operations.

• Support and coordinate activities within the People Operations Department to promote events and initiatives for teams and the entire organization.

4- Compensation and Benefits Support

• Assist the Compensation and Benefits Manager by supporting all stages of the compensation cycle and benefits management.

We’d love to see the following:

• At least 5 years of experience  working in a similar role within People Operations.

• Experience working in training and development programs.

• Prior experience or desire to work cross-culturally, cross-functionally and collaboratively with remote and distributed teams.

• Professional fluency in written and spoken English and Portuguese.

• High level of proficiency using Excel and Google Sheets.

• Excellent written and oral communication and strong presentation skills.

• Experience working with logistical coordination of teams.

• Knowledge of accounting systems.

What Hala offers you:

• Life-saving social impact.

• Competitive salaries.

• Flexible Time Off Policy so you can take time off when needed. All staff take at least 22 days off plus holidays, including a mandatory 2-week vacation.

• Flexible working policy, including the ability to work from home. 

• Computer and other office equipment to help you get your job done.

• A diverse, international community of dedicated, hardworking team players committed to interdisciplinary collaboration and thriving workplace culture. 

If something important to you isn’t on this list, please ask!