Sales Administrator

We are currently looking for a permanent Sales Administrator to join our friendly and passionate team based at our Head Office at Marsh Mills, Plymouth.

Vospers is a family run business and leading Southwest motor dealer group that believes in the importance of our people. That's why we offer a supportive working environment, unrivalled career prospects and a comprehensive benefits package:

• 30 days annual leave (including bank holidays) increasing with length of service + a paid day off for your birthday!
• Full range of motoring discounts
• Access to an online platform with discounts across multiple retailers
• Paid sickness scheme after 12 months service
• Life Assurance starting from 2x basic annual salary
• Full range of employee assistance programmes and support services
• Cycle to Work scheme
• Professional development via our Motorv8 and Vospers 5 training schemes
• Manufacturer-specific training
• Generous staff and customer referral schemes

The Role

The main purpose of a Sales Administrator is to support the Sales Administration Team Leader by ensuring efficient administration and accounting of the Vehicle Sales Department and its strategies to achieve and strive to exceed all sales objectives.

We welcome applications from candidates within the motor trade and also from those working outside of the motor trade - as full on the job training will be provided.

Key Responsibilities & Accountability

• Setting up new and used vehicle stocks as required. Monitoring orders, booking in stock and provide progress reports as required.
• Vehicle taxing using RaV and other manufacturers systems for new vehicles complying fully with all DVLA requirements and checks for used vehicles ensuring that accurate records are maintained. Arrange RFL refunds as required.
• Registering new vehicles in line with the manufacturers policys & procedures.
• Creation of job cards for point of sale e.g. PDI once vehicles are on site.
• Daily review of digital deal files and timely follow up with sales team on non-compliant files.
• Ensure all new vehicle warranties, service plans, GAP insurance policies and used vehicle warranties are purchased correctly.
• Ensure cheques/BACS payments are raised for used vehicle purchases, customer cashback and finance settlements.
• Processing new and used vehicle stock transfers
• Processing manufacturers invoices and credit notes.
• Provide assistance to sales staff and manufacturers as required.
• Ensure CRM records are correctly created and maintained.

Qualifications

• The ideal candidate will come from a strong administrative background.
• Strong communication skills, both verbal and written
• Excellent IT, Microsoft programmes including Excel & numeracy skills
• Organised
• A quick learner who can adapt quickly to our bespoke software packages
• Confident in building strong working relationship with colleagues and clients
• A keen attention to detail and accuracy
• To be able to manage a high workload at a fast pace
• To hold a UK Driving license is desirable but not essential

Hours of Work

Mon to Fri - 37.5 hours per week

Following a successful completion of the 6 month probationary period the option to work from home 1 day a week will be available.

Location

Marsh Mills, Plymouth

Salary

£23,595 per annum

We ask all our colleagues to demonstrate our core values: care, accountability, performance, respect, and integrity.

We are proud that so many of our people stay with us and develop their careers at Vospers over the long term. Over 100 of our staff have completed between 10- and 40-years service with the company.

No terminology in this advert is intended to be deemed discriminatory. We are happy to accept applications from all suitably qualified persons regardless of their age, gender, race, religion, disability, sexual orientation, or marital status.

REQ 2504