Match score not available

Job Title: GOAPRDJP00000514 - Administrative Assistant - Junior

Remote:

Full Remote

Contract:

Fixed term

Experience:

Junior (1-2 years)

Work from:

Canada

Offer summary

Qualifications:

Strong organizational skills, Experience with contract management, Proficiency in Microsoft Office Suite, Ability to work collaboratively.

Key responsabilities:

Secure contract signatures from vendors
Maintain contracts within a record management system

S M Software Solutions Inc SME https://www.smsoftconsulting.com/

51 - 200 Employees

See all jobs

Job description

Hello,
Hope this email finds you well. We have received a new requirement with one of the ministries in Alberta, kindly find the details below:
Note:
Per worker model below this is a remote role.
The role is going to Administrative Assistant - Junior with the Government of Alberta in Edmonton, AB.
To check the detailed description and matrix visit our website: Click here

We're excited to invite you to join our company's WhatsApp group dedicated to for new job postings. Your insights and contributions would be incredibly valuable. Please use the link below to join: https://chat.whatsapp.com/KUQgHKfoqxgHKheZYlK97M We look forward to your participation!"
(NOTE: Share required documents to [email protected] by Tuesday, January 28, 2025 at 4:00 PM EST Below you can find some brief information.

We are unable to submit a candidate without below mandatory documents.

Kindly provide updated Resume in word format.
Kindly provide attached Skills Matrix and References after filling.
Kindly provide your expected hourly rate.
Kindly Provide your Work Authorization.
Kindly share with us your LinkedIn Profile ID.

Job Title: GOAPRDJP00000514 - Administrative Assistant - Junior
Client: Government of Alberta
Work Location: 10025 JASPER AVE, Edmonton, Alberta, CAN, T5J 1S6, Hybrid
Estimated Start Date: 10/02/2025
Estimated End Date: 31/07/2025
#Business Days: 120.00
Estimated Hours per Day: 7.25
Maximum Duration of Extension: 06 Months
Description of Services
Job Overview

Reporting to the Manager Operations Support within the Procurement and Systems Optimization Secretariat (PSOS), and operating within a collaborative team framework, assumes responsibility for securing contract signatures from vendors and facilitating the procurement and exchange of contract documentation among internal and external stakeholders. Duties involve the methodical maintenance of contracts within the contract record management system - Contract Lifecycle Management (CLM), ensuring the accuracy of stored data. Additionally, the position is tasked with ensuring compliance to the standards defined in Canadian trade agreements and organizational policies and procedures, including routing audit and FOIP information requests. The duties for this position include the provision of training and assistance to all personnel regarding the enforcement of records management policies, procedures, and optimal practices pertaining to information management. The position will also facilitate access and administrative support for financial, supply chain systems to advance the delivery of patient-centric, safe and high-quality healthcare for all Albertans.

This position oversees the management of user access and account information within procurement systems. This involves the maintenance of corporately held accounts for all departments within Alberta Health Services (AHS), including those for Grand & Toy and Amazon, as well as the setup of external customer accounts for external purchasing portals and access to Oracle roles and responsibilities.
Key duties will include the following but are not limited to:

Proofing and formatting system access documents.
Record tracking in Excel.
Answer phone calls and emails.
Create documents as required.
Act as point of contact for stakeholders.
Provides contract administrative support to Contract Coordinators regarding documentation, reporting, filing, contract maintenance and monitoring.
Reviews requests from AHS Contracting department.
Process and triage all submitted requests.
Support the provision of access to various online platforms.

If you are interested to learn more about this opportunity, kindly share the documents or If not please feel free to send over any names or forward this email to anyone who may be interested.