Executive Administrative Assistant

We are seeking a detail-oriented and highly organized Administrative Assistant to support our client's Security team.

Preference for a candidate in Eastern Time Zone.

Potential to convert to perm.

Ideal Candidate Qualities: Supporting the C-suite, self-sufficient, able to work independently, and hit the ground running without a lot of training. Background in security, trust and safety, risk management, or similar

The ideal candidate will have strong administrative and communication skills, be proficient in Google Suite, and thrive in a fast-paced environment. This position is perfect for someone looking to gain experience in a dynamic remote work setting while providing essential support to their executives and team operations.

• Calendar management - coordinate all meetings both internal and external, being proactive about conflicts and understanding priorities. This role will involve heavy calendar management.
• Manage the daily schedule of the executives; coordinate domestic and international travel, process expense reports and assist with management of budget needs
• Field incoming requests; exercise strong judgment and discretion with highly confidential information.
• Help schedule and coordinate logistics for meetings, conferences and special events (onsite & offsite).
• Maintain trusting relationships with customers, prospects, team and contacts
• Provide backup support for other Admins in the department
• Provide general administrative support by scheduling appointments or making dining reservations
• Maintain and organize digital files ensuring accuracy and easy retrieval of documents.
• Assist with preparing and editing documents, presentations, and reports.
• Assist in the coordination of meetings, conferences, and other events, including logistics and communications.
• Perform data entry and maintain accurate records in spreadsheets or databases.
• Support the team with basic research and other special projects as required.
• Assist with other administrative tasks as assigned by management and Executive Assistant, Security

Skills:

• Minimum 3+ years of professional experience; ideally supporting 4 or more executives
• Ability to interact in a professional manner with customers, prospects and internal team
• Experience with web-based scheduling and collaboration tools; GSuite, Coupa, Navan, Zoom, and Workday
• Experience with project management tools (e.g., Trello, Jira, Asana) is a plus, but not required.
• Experience with arrangement of schedules and logistics, at times, across multiple time zones
• Outstanding time management skills and attention to detail
• Ability to quickly learn new tools and technologies; interest and experience in using technology to improve work efficiency
• Expectation of complete confidentiality on all business matters
• Ability to effectively communicate and collaborate with a diverse range of people and job functions
• Excellent verbal and written communication skills
• Ability to remain energetic and positive in a fast paced environment
• Excellent common sense and ability to make solid judgment calls autonomously
• Ability to be proactive and anticipate next steps
• Get along well with a variety of personalities; team player attitude
• Ability to prioritize multiple task

***Familiarity with basic cybersecurity terminology and concepts is a plus.

Education:

NA - High school diploma or equivalent; some college coursework preferred.