Administrative Assistant and Accounting (Fresher)

Description

At Sequoia Connect, we provide IT Services & technical recruiting services to global companies and we are looking for a full-scale Administrative Assistant to help continue with this growth. The Management Operations Team is looking for a Bilingual Administrative Assistant to help support the growth of our company and teams. 

The ideal candidate will partner with our Managers and People Team to build out creative strategies to improve efficiency. 

You should be comfortable working alongside operation managers, hiring managers, headhunters, and candidates, ensuring that expectations are exceeded and striving for the best management experience. 

Responsibilities:

• Generate customer invoices and credit memos and issue timely statements
• Accurately post client payments
• Accurately record journal entries and manage customer deposit register
• Build and maintain the relationship with clients’ finance teams
• Monitor client accounts and maintain collection log
• Address ongoing customer complaints concerning billing or service rendered
• Make daily collection calls and emails
• Work closely with Accounting Managers to ensure accuracy in billing and collections procedures
• Prepare and present a weekly reporting package to management on the status of AR
• Lead meetings with the Sales Team to verify the status of delinquent accounts to solicit payments on overdue invoices
• Inform management of all accounts that need to be written off to bad debt
• Management and control of incidences of personal and IMSS, payment of payroll.
• Maintain flexibility to work on special projects and other duties as needed 
• Performs general office work; copying, faxing, filing, scanning, and handling correspondence.
• Responsible for identifying and reporting any issues with facility, staff, or clients
• Responsible for accounts receivable and accounts payable for multiple entities
•  Preparation of bank reconciliations in support of financial statements
• Assist with accounts payable transactions, including expense reimbursement reconciliation and entry, invoice processing, and vendor check runs for multiple entities
• Data entry of vendor invoices into accounting software
• Perform physical and electronic filing duties according to established procedures
•  Assist with recording credit card transactions for multiple entities
• To support office staff as assigned.
• Other duties as assigned by management

Requirements:

• Bachelor’s degree in Accounting or related degrees
• Minimum of 6 months of experience in related activities
• Must be an organized multi-tasker with the ability to prioritize and meet deadlines
• Excellent interpersonal skills and the ability to adjust and interact with all levels of personnel
• Demonstrated ability to work independently in a fast-paced environment
• Strong sense of responsibility
• High personal integrity
• Remarkable organizational skills and relentless drive to improve efficiency
• Detail-oriented
• Strong knowledge of Excel, G-Suite suite including Docs, Sheets, and Gmail
• Strong organizational clerical, problem-solving, and communication skills.
• Ability to effectively interface with all department staff
• Strong teamwork and ability to welcome differences when working alongside others
• Friendly and approachable
• Strong written and verbal communication skills (English and Spanish)

Availability:

• We're looking for Home Office candidates with only one day at the office per week.
• Willing to have a base salary and bonuses.

Language

• Advanced English.
• Native Spanish.

Note:

• Work-from-home flexibility.

If you meet these qualifications and are pursuing new challenges, Start your application to join an award-winning employer. Explore all our job openings | Sequoia Career’s Page: www.sequoia-connect.com/careers/.