This is a remote position.
Job Description
As an Administrative Assistant, you’ll play a pivotal role in supporting the day-to-day operations of a leading fine wine merchant. You’ll manage an extensive action log, coordinate logistics for valuable wine collections across Europe, and assist the Operations Director. In addition to administrative support, your role will involve essential bookkeeping tasks, including invoicing and accounts management. This opportunity offers the chance to develop skills in a fast-paced, international business environment while gaining valuable insight into the luxury goods sector.
Key Responsibilities:
Manage accounts emails and ensure timely responses.
Log supplier invoices and maintain accurate financial records.
Action client card payments daily, ensuring smooth transactions.
Reconcile bank accounts in Xero and identify any discrepancies.
Perform data entry for weekly payment runs with precision and efficiency.
Chase outstanding accounts receivable from clients, maintaining positive client relationships.
Keep system records up to date and organized for seamless operations.
Assist with client and supplier finance queries, resolving issues promptly.
Support the team in running storage operations and related logistics.
Proven experience in administrative roles with bookkeeping responsibilities.
Proficiency in Xero or similar accounting software.
Strong organizational skills and attention to detail.
Excellent communication skills, both written and verbal.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
A proactive approach to problem-solving and a commitment to delivering exceptional service.
An interest in the luxury goods or fine wine industry is a plus.
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