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Medical Virtual Assistant

extra holidays - extra parental leave
Remote: 
Full Remote
Contract: 
Full time
Work from: 
Philippines

Offer summary

Qualifications:

Experience in scheduling, preferably in healthcare, Strong organizational and detail-oriented skills, Excellent communication and interpersonal skills, Proficiency in computer software and scheduling tools.

Key responsabilities:

  • Assess client needs to assign suitable caregivers or nurses.
  • Develop and maintain positive relationships with clients and caregivers.
Clark Outsourcing logo
Clark Outsourcing Scaleup https://clarkoutsourcing.com/
201 - 500 Employees
About Clark Outsourcing
No matter what brand you want to communicate with your customers, we always strive to keep it lively and warm as though you are doing the job yourself. Our team makes it a point to be well-immersed in your brand to make our partnership abiding. An offshore contact center can be best described as challenging and eventful. Situations often demand an organized, focused and professional management. This is what we offer and this is what we stand by. Our facility maintains a quiet but highly driven environment that both our employees and clients work best with. We believe that our workplace is also a learning center in that our employees learn the value of sensitivity, reliability and most especially team work. Furthermore, our employees have the strong inclination to be courteous even without the presence of clients. This is while they maintain their quiet confidence and letting your customers feel cared for. FIND THE BEST COMPANY THAT WILL FIT YOUR NEEDS. FIND US. Any BPO company can offer you almost all the services we also offer, but there are several factors that separate us from them. PASSION. We are passionate to give you the best comprehensive service simply because our business and our people depend on your business. EXCELLENCE. We strive to keep our services to be always above par. QUALITY. We always find ways to improve the quality of our services (generating feedback and updating our systems) to help our employees, clients and customers work better together. PEOPLE. Our company comprises of hardworking people who are driven and most willing to improve themselves in order to give our clients and your customers the service that you paid for.
See more Clark Outsourcing offers

Job description

Position Title: Medical Virtual Assistant

Work Set Up: Onsite

Schedule: 10:00 PM to 7:00 AM PH Time

Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga


Quick Rundown:

We are seeking a Medical Virtual Assistant to manage client scheduling and support coordination. The role involves matching caregivers or nurses with clients based on their needs, skills, and availability, ensuring timely replacements when necessary. It includes building positive relationships with clients and caregivers, coordinating with RN Care Managers, reviewing nurse notes, and providing feedback.


What Youll Do:

Client Matching:

  • Assesses the client needs to assign suitable caregivers or nurses

  • Match caregivers or nurses with clients based on compatibility, skills, and availability

  • Ensure timely and appropriate caregiver replacements

Relationship Management:

  • Develop and maintain positive relationships with clients and caregivers. Review nurse notes for quality assurance

  • Coordinate with RN Care Manager regarding client conditions and needs

  • Provide feedback to nursing staff on client updates

Documentation and Scheduling:

  • Assist with client documentation and data entry

  • Follow up on MD orders, authorizations, etc. Create and maintain client, nurse, or caregiver schedules

  • Adjust schedules using Alora and ABS systems

  • Run reports, create tracking sheets, and organize data

Attendance Monitoring:

  • Monitor caregiver and nurse attendance and address scheduling conflicts

  • Follow up on clocking in/out inconsistencies

  • Provide basic tech support and user instruction

Communication and Call Handling:

  • Handle new patient intake calls and enter information into the ABS system

  • Answer incoming calls professionally and direct appropriately

  • Provide information and assistance to callers

Client Support and Follow-ups:

  • Update clients on caregiver/nurse schedules. Handle client inquiries and concerns with professionalism

  • Document scheduling changes and maintain records

  • Conduct regular follow-ups to ensure client satisfaction

  • Continuous Improvement: Identify areas for service improvement

  • Ensure scheduling activities adhere to industry regulations and company policies. Maintain records of clients, nurses, and caregivers


What Were Looking For:

  • Experience in scheduling, coordination, or a similar role, preferably in healthcare or homecare

  • Strong organizational and detail-oriented skills

  • Excellent communication and interpersonal skills

  • Compassion and empathy towards clients and caregivers

  • Proficiency in computer software and scheduling tools

  • Knowledge of healthcare regulations and compliance is a plus

  • Experience with VA assistance

  • Intermediate Excel skills

  • Problem-solving skills, especially for complex interpersonal situations

  • Comfortable having difficult conversations over the phone

  • Team player who enjoys contributing suggestions and feedback

  • Ability to work independently and manage multiple tasks

Why Youll Love Joining the CO Fam!

At Clark Outsourcing, were redefining what it means to work in a BPO. This isnt your regular office setup --its where careers flourish, friendships grow, and fun is always part of the deal. Our culture is unmatched (seriously, our team swears by it), and we promise youll have to experience it yourself to believe it.

Heres whats in store for you:

Health and Welfare Benefits: HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.

Beyond Work: Enjoy our in-office swimming pool (lowkey flex!), CO Club gaming lounge, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.

Travel Opportunities: We send at least 20 staff per year to visit our clients in the US, UK, and Australia, giving you international exposure and experience.

Leave Benefits: Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.

Extra Perks: Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our COol & flexible workplace.

Growth and Recognition: Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing Coaches!

At CO, its not just about work -- it's about loving where you work. Ready to experience the best workplace ever? We cant wait to welcome you to the team!

Required profile

Experience

Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Training CoordinationInternal DocumentationTechnical SupportVeterans AdministrationHealth Laws

Other Skills

  • Social Skills
  • Scheduling
  • Problem Solving
  • Communication
  • Microsoft Excel
  • Organizational Skills
  • Detail Oriented
  • Compassion
Are you interested?

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