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Executive Assistant and Office Manager

fully flexible
Remote: 
Full Remote
Contract: 
Full time
Experience: 
Mid-level (2-5 years)
Work from: 
Switzerland

Offer summary

Qualifications:

Minimum 3 years in a similar role, Education in Business Administration or Project Management, Proficiency in office management, Fluency in English, ideally German.

Key responsabilities:

  • Assist Executive Committee with administrative tasks
  • Manage office spaces and travel requests
Cardano Foundation logo
Cardano Foundation Information Technology & Services Scaleup https://cardanofoundation.org/
51 - 200 Employees
About Cardano Foundation
The Cardano Foundation is an independent, Swiss-based not-for-profit organization focused on driving adoption of the Cardano blockchain. The Foundation empowers people to both solve real-life problems and drive positive change by utilizing the Cardano blockchain in business and mission critical applications across a wide spectrum of market segments.
See more Cardano Foundation offers

Job description

Your opportunity:

We seek an adaptable, results-driven team player who excels in multitasking - from troubleshooting Executive Committee requests to managing office spaces and challenging travel requests. You also maintain clear structures and reporting. The ideal candidate has a proactive attitude, experience in Office Management, and supports Leadership Committees. They are accustomed to handling confidential matters and making judgments for the Foundation's benefit.

Executive Assistant tasks:

  • Completing a broad variety of administrative tasks that facilitate the EC's ability to effectively lead their teams, including: hands-on approach in assisting with a variety of special projects.

  • Sophisticated calendar management for Executive Committee members.

  • Prioritize inquiries and requests, troubleshoot conflicts, and make recommendations for smooth operations.

  • Assist with special projects and administrative tasks to support effective leadership.

  • Design and produce complex documents, reports, and presentations.

  • Prepare information for meetings and compose correspondence.

  • Manage travel requests.

Office Management for Zug and Zurich and general support tasks:

  • Create inspiring work environments fostering collaboration and innovation.

  • Serve as the main liaison and maintain physical offices in Zug and Zurich as well as co-working office benefits worldwide.

  • Oversee general office management, including supply orders, budget tracking, and allocation.

  • Manage incoming and outgoing mail for the Zug office.

  • Assist with meeting preparations, room bookings, and catering arrangements.

  • Welcome and onboard new staff members in the offices.

  • Identify and secure new office locations as needed.

  • Administer the Ambassador Program, including appointments and welcome packages.

  • Manage corporate travel for the Foundation team in collaboration with the CEO Office team.

  • Record meeting minutes, coordinate deliverables, and facilitate cross-channel feedback.

  • Collaborate with the CEO Office team to support essential functions within the Foundation.

Your story:

  • A minimum of 3 years of experience in a similar role. 

  • Adaptability and Results-Driven Approach: The EA & Office Manager is a highly adaptable and results-oriented professional who thrives in a dynamic environment. 

  • You are an adept problem solver, comfortable with navigating the blend of well-defined daily responsibilities and unexpected challenges. 

  • Flexibility and proactive approach in order to be able to deal with a variety of curveballs and undefined tasks emanating from multiple directions, to ensure the fluency and effectiveness of our target operating model.

  • Capable of maintaining focus on outcomes and adapting strategies on the fly to meet evolving operational needs.

  • Strong prioritization skills: Being able to prioritize and incorporate flexible problem solving skills in daily sensitive and time critical tasks.

  • Showcasing strong abilities to multitask.

  • Education in Business Administration, Business Executive and / or Project Management.

  • Location in Switzerland, close to Zurich or Zug.

  • Fluency in English and ideally fluency in German.

Your impact:

  • Develop a clear, structured approach to work for efficient task execution and project management.

  • Cultivate strong interpersonal skills to earn trust and confidence from peers and stakeholders.

  • Demonstrate clear and effective communication to facilitate collaboration and understanding.

  • Achieve goals consistently through a result-driven approach for successful project outcomes.

  • Establish a reputation for a proactive "go-to" attitude, driving initiatives forward to achieve desired outcomes.

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About us

The Cardano Foundation is an independent, Swiss-based not-for-profit organization. The Foundation is tasked with advancing the public digital infrastructure Cardano and works to anchor it as a utility for financial and social systems, thus empowering the digital architects of the future.

The Foundation facilitates the worldwide advancement of Cardano in enterprise applications. It develops infrastructure tooling—including where there may not be an immediate commercial use case—plus strengthens operational resilience, and drives diversity of on-infrastructure use cases as well as the development of sound and representative governance.

Another significant part of the Cardano Foundation’s mission is to engage with and support the Cardano community. The Foundation assists the development of tools the community can use to leverage Cardano to solve problems in new ways.

The Cardano Foundation has incredible employees from over 24 nationalities, across 3 continents, working together to grow the Foundation. 

Here at the Cardano Foundation we are transparent, inclusive, passionate and innovative. We aim to have a positive impact on global change and breed a harmonious working environment for our employees to flourish. 

Benefits:

  • You will have the flexibility and freedom to work from home with flexible working hours. We work remote, but also have the chance to meet together for team off sites and different events and conferences. We encourage a culture of collaboration in a remote work environment.

  • You will have access to an annual learning budget dedicated to professional and personal development. Moreover, we encourage and create a deep learning environment where you also learn from the passionate people from your team and during various trainings, workshops and AMA sessions 

  • A day a year is dedicated to a departmental team activity fun day out. 

  • You will have the opportunity to dedicate a volunteering day to help the greater community or to serve as an expert in your field of work within the blockchain community. 

  • You are given an additional day off on your birthday and  additional days off as per established work anniversary milestones.

Equal opportunities employer:

The Cardano Foundation strives to provide a diverse, inclusive and welcoming working environment. We are committed to being a discrimination free organization - including discrimination free space with regards to age, religion, race, nationality/ethnic origin, disability, sex, sexual orientation or gender identity.

Cardano Foundation does not accept any applications from recruitment agencies for this position. We refuse any responsibility for unsolicited applications as well as any associated fees. Unsolicited applications will be treated as direct applications regardless of the channel through which we receive them.

Required profile

Experience

Level of experience: Mid-level (2-5 years)
Industry :
Information Technology & Services
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Office ManagementProject ManagementCalendar ManagementCorporate Travel ManagementDocument ProductionBudget ManagementMeeting Facilitation

Other Skills

  • Problem Solving
  • Success Driven
  • Adaptability
  • Multitasking
  • Physical Flexibility
  • Prioritization
Are you interested?

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