Executive Assistant

Company Overview:
Synct Inc., established in 2022, is an outsourcing company based in the Philippines and registered in Australia as an offshoring provider. We specialize in delivering tailored solutions to global clients, ensuring efficient operations across a variety of industries. Synct Inc. is a sister company of Dashboard Insights, a data analytics firm, and both organizations were founded by TNM, a respected consulting firm with over two decades of industry experience.

Role Summary:
We are seeking an experienced Executive Assistant to provide high-level administrative support to senior executives. The ideal candidate will be highly organized, proactive, and detail-oriented, playing a key role in optimizing the day-to-day functions of the executive team and supporting the company’s operational efficiency.

Key Responsibilities:

• Calendar and Schedule Management: Coordinate the Managing Director’s calendar by organizing meetings, setting priorities, and ensuring all engagements are seamlessly scheduled.
• Inbox Management: Oversee and manage the Managing Director’s inbox by organizing, prioritizing, and responding to emails as appropriate on the Managing Director’s behalf. Ensure timely follow-ups, flagging urgent messages, and streamlining email communication to improve responsiveness.
• Communication Management: Act as the main point of contact for communications directed at the Managing Director, managing email flow, drafting responses, and prioritizing important communications.
• Task Management: Track, prioritize, and organize tasks of the Managing Director, sending reminders, and coordinating with other team members when needed to ensure tasks are completed on time.
• Travel Arrangements: Organize all travel arrangements, including booking flights, accommodation, and local transportation, and prepare comprehensive travel itineraries.
• Meeting Preparation: Prepare agenda, prepare presentations, take minutes, gather necessary documents, and ensure prompt follow-up on action items from meetings attended by the Managing Director.
• Project Assistance: Support special projects by conducting research, gathering data, preparing reports, and tracking project progress.
• Document Management: Maintain an organized filing system for electronic documents, contracts, and records, ensuring quick and easy retrieval as needed.
• Relationship Management: Liaise with clients, partners, and internal team members on behalf of the Managing Director, ensuring professional communication and prompt follow-up.
• Ad Hoc Tasks: Assist the Managing Director with various tasks as needed.

• At least 3 years of experience providing administrative support to Australian clients.
• Strong organizational, time-management, and multitasking skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Proactive, solution-oriented, and able to work independently in a fast-paced environment.

Our Employee Perks and Benefits:

• Permanent work-from-home setup
• 13th-month pay bonus
• Home office setup and equipment provided
• HMO with dental and life insurance
• 18 vacation leaves, 6 sick leaves, and a birthday leave with cake
• Tenure incentives and quarterly perks
• Free meal on the first Friday of each month