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Remote Part-Time Administrative Assistant for Non-Profit Agency

Remote: 
Full Remote
Contract: 
Experience: 
Mid-level (2-5 years)
Work from: 

Offer summary

Qualifications:

Minimum of three years' office experience, Proficiency in Microsoft Excel, Ability to handle sensitive information.

Key responsabilities:

  • Execute operational tasks and oversee clinic operations
  • Manage departmental correspondence and staff onboarding
  • Conduct financial reconciliations and maintain record-keeping
Get.It Recruit - Administrative logo
Get.It Recruit - Administrative Human Resources, Staffing & Recruiting SME https://www.get.it/
2 - 10 Employees
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Job description

Job Overview

We are seeking a dedicated and detail-oriented Part-Time Administrative Assistant to join our non-profit organization in San Francisco. This remote-friendly position entails working 4 hours per day with flexible scheduling options between 9 AM and 5 PM, Monday through Friday, requiring in-person attendance on Mondays and Fridays, along with one remote day each week. Initially, this is a temporary role with the possibility of transitioning to a full-time position within approximately three months, at which point comprehensive benefits will be provided.

Company Culture And Values

Our organization is committed to fostering a supportive and collaborative work environment aimed at addressing the behavioral health needs of individuals facing homelessness or transitioning out of homelessness. We believe in team collaboration and client-centered services, emphasizing our mission to create a positive impact within the community.

Key Responsibilities

  • Execute various operational tasks, encompassing purchasing, assembling, delivering, and installing supplies and equipment, while ensuring timely monitoring and distribution of shipments.
  • Oversee general clinic and office operations, facilitating communication regarding staff schedules, rosters, and attendance to ensure departmental efficiency.
  • Support onboarding activities for new staff by coordinating training sessions, managing system access, and addressing software-related issues.
  • Manage departmental correspondence, including voicemail, mail, email, and meeting minutes.
  • Screen and validate MediCal and MediCare eligibility.
  • Maintain accurate tracking and communication of client referrals for effective service coordination and data collection.
  • Conduct financial reconciliations of expenses, verify invoices, compile reports, and monitor compliance with budgetary constraints.
  • Uphold precise record-keeping and database management to support quality assurance and compliance protocols.
  • Manage staff transportation logistics and programmatic accounts.
  • Distribute stipends to interns, volunteers, and program participants.
  • Facilitate off-boarding processes for staff and oversee inventory management of equipment.
  • Perform site visits to behavioral health clinics and administrative offices as necessary to ensure adherence to best practices in safety and compliance.
  • Maintain confidentiality in handling sensitive information in accordance with HIPAA standards.

Required Skills

  • Proficiency in Microsoft Excel, including data analysis, graphing capabilities, and advanced spreadsheet functions.
  • Competence in utilizing PC computers and related software.
  • Strong verbal and written communication skills, capable of developing clear reports and correspondence.
  • High-level organizational abilities and time management skills.
  • Excellent customer service aptitude towards colleagues and external stakeholders.
  • Ability to foster and maintain positive professional relationships internally and externally.
  • Flexibility to effectively juggle multiple priorities in a fast-paced environment.
  • Capacity to adapt to evolving conditions and high-pressure situations.

Qualifications

  • A minimum of three years of experience in an office setting is required.
  • An annual TB test and completion of a fingerprint background check are mandatory for this role.

Career Growth Opportunities

This position provides an opportunity for professional development and career advancement within our organization as the role evolves towards a full-time capacity.

Employment Type: Temporary

Required profile

Experience

Level of experience: Mid-level (2-5 years)
Industry :
Human Resources, Staffing & Recruiting
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Other Skills

  • Multitasking
  • Customer Service
  • Report Writing
  • Microsoft Excel
  • Computer Literacy
  • Relationship Management
  • Time Management
  • Adaptability
  • Organizational Skills
  • Non-Verbal Communication

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