Remote Part-Time Administrative Assistant for Non-Profit Agency

Job Overview

We are seeking a dedicated and detail-oriented Part-Time Administrative Assistant to join our non-profit organization in San Francisco. This remote-friendly position entails working 4 hours per day with flexible scheduling options between 9 AM and 5 PM, Monday through Friday, requiring in-person attendance on Mondays and Fridays, along with one remote day each week. Initially, this is a temporary role with the possibility of transitioning to a full-time position within approximately three months, at which point comprehensive benefits will be provided.

Company Culture And Values

Our organization is committed to fostering a supportive and collaborative work environment aimed at addressing the behavioral health needs of individuals facing homelessness or transitioning out of homelessness. We believe in team collaboration and client-centered services, emphasizing our mission to create a positive impact within the community.

Key Responsibilities

• Execute various operational tasks, encompassing purchasing, assembling, delivering, and installing supplies and equipment, while ensuring timely monitoring and distribution of shipments.
• Oversee general clinic and office operations, facilitating communication regarding staff schedules, rosters, and attendance to ensure departmental efficiency.
• Support onboarding activities for new staff by coordinating training sessions, managing system access, and addressing software-related issues.
• Manage departmental correspondence, including voicemail, mail, email, and meeting minutes.
• Screen and validate MediCal and MediCare eligibility.
• Maintain accurate tracking and communication of client referrals for effective service coordination and data collection.
• Conduct financial reconciliations of expenses, verify invoices, compile reports, and monitor compliance with budgetary constraints.
• Uphold precise record-keeping and database management to support quality assurance and compliance protocols.
• Manage staff transportation logistics and programmatic accounts.
• Distribute stipends to interns, volunteers, and program participants.
• Facilitate off-boarding processes for staff and oversee inventory management of equipment.
• Perform site visits to behavioral health clinics and administrative offices as necessary to ensure adherence to best practices in safety and compliance.
• Maintain confidentiality in handling sensitive information in accordance with HIPAA standards.
  
  

Required Skills

• Proficiency in Microsoft Excel, including data analysis, graphing capabilities, and advanced spreadsheet functions.
• Competence in utilizing PC computers and related software.
• Strong verbal and written communication skills, capable of developing clear reports and correspondence.
• High-level organizational abilities and time management skills.
• Excellent customer service aptitude towards colleagues and external stakeholders.
• Ability to foster and maintain positive professional relationships internally and externally.
• Flexibility to effectively juggle multiple priorities in a fast-paced environment.
• Capacity to adapt to evolving conditions and high-pressure situations.
  
  

Qualifications

• A minimum of three years of experience in an office setting is required.
• An annual TB test and completion of a fingerprint background check are mandatory for this role.
  
  

Career Growth Opportunities

This position provides an opportunity for professional development and career advancement within our organization as the role evolves towards a full-time capacity.

Employment Type: Temporary