Description
Position at Opus
Title: Executive Assistant
Group/Team: Agency Admin
Reports to: Head of Agency Operations
Location: Beaverton, OR
Employment type: Full Time, salaried, exempt
Travel: Minimal
OPUS AGENCY
Opus Agency partners with world-shaping brands like Amazon, Google, Microsoft, and Salesforce to catalyze movements through shared experiences. Crafted through our end-to-end capabilities and propelled from the epicenter of events, content, and community, these experiences are renowned for accelerating momentum—and success—for everyone involved. Built across four decades, we scale excellence at the forefront of focused strategy, fearless creativity, emerging technology, and agile delivery. Today, as the flagship of The Opus Group, our team members are outperforming from hubs throughout the United States, in the heart of London, and around the world. If you embody our cultural pillars—if you can bring versatility, embody optimism, elevate integrity, catalyze curiosity, and own excellence—then join us in fueling the future of brand movements.
WHAT WE ARE LOOKING FOR
A dynamic and highly organized Executive Assistant to provide high-quality administrative support to Opus Agency’s Executive Team. This role requires an individual who can operate as a direct extension of the executives, upholding the same level of professionalism, integrity, and drive. Scope and level of support will vary by Executive. The ideal candidate will thrive in a fast-paced environment, possess strong organizational skills, and be adept at handling multiple shifting priorities. Flexibility, discretion, and a proactive approach to problem-solving are essential as the scope of responsibilities will vary by executive.
YOU SHOULD HAVE
- 5+ years’ senior administrative experience, with at least 2-3 years supporting executives at the C-Level
- Sensitivity and discretion to confidential matters
- Strong sense of urgency and flexibility
- Experience with multi-city travel arrangements and external expense report systems (Concur preferred)
- Proven organizational skills, with the ability to track and manage multiple, shifting priorities
- Consistency in performance and delivery of high-quality work
- Confidence working independently
- Excellent communication (written and verbal)
- Advanced proficiency with: Microsoft Suite (Outlook, Word, Excel, PowerPoint), Gsuite (Docs, Sheets, Slides)
- Strong aptitude in Excel or Sheets to assist with reports and data analytics
- Bachelor’s degree preferred, or equivalent combination of education, training, and experience
- Basic familiarity with finance is a plus
ESSENTIAL RESPONSIBILITIES
- Heavy scheduling and calendar management through Outlook and GCalendar
- Arrange domestic / international travel with savviness around executive travel
- Arrange point-to-point and pop-up transfers during executive travel
- Coordinate meetings and manage logistics
- Act as point of contact for internal / external communications regarding the above
- Prepare briefing documents, reports, and presentations
- Perform general administrative duties and miscellaneous projects
- Record meeting minutes, capture Action Items and help drive to delivery
SUPERVISORY RESPONSIBILITIES
None
COMPETENCIES
- Organizational skills
- Detail orientation / quality focus
- Task / project / time management
- Autonomy / self-direction
- Problem solving
- Professional written and verbal communication
WHAT YOU CAN EXPECT IN RETURN
- Full time position
- Opportunities for growth and development
- Health & Dental Insurance (choice of plans)
- 100% Employer paid short-term disability and life insurance
- Opportunity to elect additional life insurance and LTD insurance at employee expense
- Paid parental leave
- Opportunity to contribute pre-tax dollars to flexible spending accounts
- 401(K) with employer match
- Flexibility in work schedules
- Generous time off
HOW WE’LL TAKE CARE OF YOU
Our job titles may span more than one career level. The starting salary for this role is between $62,000 and $84,000. Our salary ranges are based on third-party national average market compensation analysis. The actual salary is dependent upon many factors, such as: training, transferable skills, work experience, business needs, and market demands. The salary range is subject to change and may be modified in the future.
NOT SURE IF YOU SHOULD APPLY?
Studies show that those identifying as under-represented individuals might have talked themselves out of applying at this point. Don’t worry about checking every single box. At Opus Agency, we are dedicated to building a diverse, inclusive, and authentic team – so if you’re excited about this role, but your past experience doesn’t align perfectly with every single qualification in this job description, we encourage you to apply anyway. You may just be the right candidate for this role or we may have other roles that better align with your skillset.
Physical Requirements:
Individuals will be required to sit for the majority of the day and will be required to stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. Individuals will be required to travel via airplane, train, taxi, car and/or other means of transportation as needed.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.
OTHER DUTIES AND ACKNOWLEDGEMENT
The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee/ candidate a general sense of the responsibilities and expectations of the position. Duties, responsibilities, and activities may change at any time with or without notice. This does not create an employment contract, implied or otherwise, other than an "at will" relationship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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