Manager, HIS Project Management Office

One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game.

A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without boundaries.

At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today!

Reporting to the Director, Hospital Information System (HIS) Project Control, the Manager, HIS Project Management Office, is an experienced project management professional with experience leading large transformational changes within health care to support the development and lead the implementation activities of the HIS. The individual will be part of the project leadership team and is accountable for overseeing all aspects of the project lifecycle, from initial planning and requirements gathering to deployment and go-live readiness.

Working closely with key stakeholders and cross-functional teams, the successful candidate will ensure that project milestones are met on time, within budget and according to quality standards. The individual's expertise in project management will be instrumental in driving successful outcomes and achieving organizational goals.

Accountabilities:

• Lead team to support overseeing all aspects of the project lifecycle, from initial planning and requirements gathering to deployment and go-live readiness
• Oversee communications, finance and procurement requirements and activities associated with the HIS implementation
• Ensure security and privacy key deliverables are completed in prep for go-live which includes a threat risk assessment and privacy impact assessment
• Develop and manage overall project plan and schedule to fulfill the implementation requirements of the HIS project
• Collaborate with project implementation staff throughout all phases of the system development life cycle
• Maintain scope, schedule and quality for the project plan
• Collaborating with a range of stakeholders including business and clinical, ensuring effective engagement and communication of project milestones and decisions
• Advising and coaching team members by providing guidance on project issues, key success factors of the project and lessons learned
• Organizing resources to complete project tasks on time and within budget
• Guiding workflow design, build and test activities, and analyzing other technical issues associated with the HIS software
• Creating and executing a strategy to set the operational direction for the organization’s workflows
• Work closely with the HIS leadership team to evaluate and prioritize project priorities
• Liaise with other leaders within the project to ensure that configuration decisions are made on time, adequately documented and then implemented into the HIS configuration
• Collaborate extensively with various departments, including clinical operations, quality, professional practice and IT, to align digital initiatives with broader organizational goals
• Drive a culture of continuous improvement by identifying opportunities for innovation, optimization and adoption

• Bachelor’s degree in a health discipline, health care administration, computer science, business or related degree required
• Project Management Professional certification is required
• Minimum of seven years of leadership and project management experience including building, maintaining and implementing project plans in the Canadian health care industry
• Minimum of five years experience in implementing and operating a modern HIMSS Stage 6 IT-enabled projects involving complex change management; IT and project governance processes is preferred
• Understanding of core hospital processes and previous working experience with commonly used health care applications including modern HIS platforms and technologies
• Familiarity in project management tools and software (e.g. Microsoft Project, Visio, Jira) and knowledge of change management principles and methodologies
• Must be an enthusiastic and creative leader with the ability to inspire and motivate people and have a proven ability to develop and foster strong stakeholder relationships
• Must be successful in a dynamic, fast-paced work environment and be results-oriented
• Demonstrated change management and transformational leadership skills with effective interpersonal and negotiation skills including written and verbal communication skills is required
• Demonstrated leadership skills with a strong ability to coach and mentor team members through each phase of the HIS project
• Must demonstrate Osler's Values of Respect, Excellence, Service, Compassion, Innovation and Collaboration

Hours: Currently days (subject to change in accordance with operational requirements)

This is a Hybrid role. Roles that function remotely, but require essential, regular onsite weekly work.

Annual Salary:  
Minimum: $113,061
Maximum: $141,336

Application deadline: [October 29, 2024]

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Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at [email protected].

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.