Operations Administrative Assistant - Remote Role

Job Overview

We are seeking a dedicated and organized Administrative Assistant to enhance our Operations team remotely. In this pivotal role, you will ensure seamless daily operations while supporting our mission of promoting civil rights and fostering mutual understanding within our nonprofit organization.

Key Responsibilities

• Serve as the primary point of contact for daily office operations, managing phone calls, scheduling meetings, and welcoming visitors.
• Execute administrative tasks such as filing, copying, typing, and scanning documents.
• Maintain the shared office calendar and coordinate both physical and virtual meetings using our scheduling tools.
• Assist with data entry and the monthly processing of donations.
• Facilitate office setups for new hires, collaborating with Operations staff on IT requirements.
• Provide fundamental IT assistance in partnership with our contracted IT team.
• Oversee visitor access and assist vendors with deliveries and services.
• Prepare various communications such as emails, reports, and maintain meeting minutes.
• Manage incoming mail, supervise the postage account, and oversee inventory and supply requests.
• Identify and update vendor information to align with the organization’s needs.
• Communicate with janitorial services and perform additional duties as assigned.
  
  

Required Skills

• Proficient in Microsoft Office with a preference for familiarity with Salsa Labs.
• Basic knowledge of computer maintenance and a willingness to expand skills in server and networking.
• Capable of IT troubleshooting and effective collaboration with IT support.
• Strong attention to detail, exceptional organizational abilities, and the capacity to meet deadlines.
• Excellent oral and written communication skills for professional engagement with staff, community leaders, volunteers, and donors.
  
  

Qualifications

• High School Diploma or GED with a minimum of two years’ experience in an administrative capacity.
• Demonstrated ability to thrive in a fast-paced, team-oriented environment, exhibiting initiative and multitasking capabilities.
  
  

Career Growth Opportunities

This role offers a unique opportunity for professional development in administrative operations, with the potential to gain skills in IT troubleshooting, contributing positively to your career trajectory within a supportive organization.

Company Culture And Values

Join a passionate team that prioritizes diversity and inclusivity, recognizing our employees as our most valuable asset. Our organization is firmly committed to safeguarding free speech, religious freedom, and equitable employment opportunities for everyone.

Compensation And Benefits

• 100% employer-paid medical and dental insurance for employees and their dependents.
• 3% employer-matched retirement plan.
• 12 vacation days, 10 sick days, and 12 holidays provided annually.
• A temporary hybrid work schedule, consisting of three days in-person and two days remote.
  
  

Employment Type: Full-Time