Executive/Personal Assistant - Hybrid Role Supporting CEO | Remote & WFH

Job Overview

We are seeking a highly organized and proactive Hybrid Executive/Personal Assistant to the CEO, who is spearheading a diverse portfolio that includes a healthcare firm and an emerging non-profit. This unique opportunity allows for a hybrid work setup, with four days in the office and one remote day, while also providing flexibility for remote work during travel.

Key Responsibilities

• Calendar Management: Efficiently oversee and maintain the CEO’s calendar, adeptly coordinating across multiple time zones for appointments and meetings.
• Meeting Coordination: Organize both internal and external meetings, ensuring thorough note-taking and timely follow-ups.
• Correspondence Management: Systematically manage written correspondence to facilitate prompt responses and effective communication.
• Travel Arrangements: Coordinate comprehensive travel plans for both business and personal commitments, including detailed itineraries for domestic and international trips.
• Email Management: Prioritize and vet the CEO’s emails, ensuring that critical messages receive timely attention.
• Presentation Support: Develop and refine PowerPoint presentations to maximize their visual effectiveness.
• Research: Perform background research to assist in the creation of training materials and informative briefs.
• Expense Processing: Accurately prepare and process expense reports.
• Phone Management: Screen incoming calls, delivering well-detailed messages to relevant parties.
• Personal Assistance:
• Personal Errands: Support personal travel arrangements, appointments, and online shopping to ensure seamless execution.
• Vendor Management: Conduct research and hire necessary vendors for home maintenance and special projects.
• Ongoing Tasks: Maintain an organized to-do list and assist with household and vehicle management.
• Communication: Correspond with child's teachers as necessary.
• Special Projects: Be available for special assignments, which may require off-hour availability.
  

Required Skills

• Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Excellent communication and interpersonal abilities.
• Proven capability to work autonomously and take initiative.
  
  

Qualifications

• Minimum of 5 years of experience in a related support role.
• Previous experience assisting C-level executives is highly advantageous.
• A BA/BS degree from an accredited institution is preferred.
  
  

Career Growth Opportunities

This position offers significant potential for professional development through engagement in special projects and collaboration with high-level executives, paving the way for future career advancements.

Company Culture And Values

Join a collaborative environment that fosters teamwork within a close-knit team of 12 dedicated professionals, committed to balancing personal and professional responsibilities while supporting an innovative leadership team.

Compensation And Benefits

We offer a competitive salary accompanied by a robust benefits package, including paid vacation and flexible work hours (8 AM to 4 PM with some flexibility).

This position is an incredible opportunity to work closely with dynamic leadership and make a meaningful contribution within a supportive and flexible work environment.

Employment Type: Full-Time