Accounts Receivable and Billing Specialist

POSITION TITLE: Accounts Receivable and Billing Specialist

Supervised by: Vice President, Finance

Supervises: N/A

FLSA Status: Non-Exempt and Full-Time

POSITION SUMMARY.

The Accounts Receivable and Billing Specialist is responsible for all activities in the accounts receivable function, including accurately preparing and submitting invoices pursuant to the customer’s contract. This entails ensuring accurate financial records, executing on time billing to our customers and assisting with building and improving our financial processes. This role will execute on current financial processes, as well as improve and automate new processes. This role requires the ability to understand and interpret customer contracts, and the impacts that their corresponding financial records have for accounting, revenue, and sales.

JOB DUTIES and ESSENTIAL FUNCTIONS. A qualified individual must be able to perform these essential functions of the job as listed, with or without accommodation.

1. Accounts Receivable / Invoicing
   1. Assure timely and accurate invoicing and collection of monies due to corporation.
      1. Create and send accurate invoices to customers on a regular basis.
   2. Monitor payments, and report on deviations from credit standards.
      1.  Track incoming payments and ensure they are applied correctly.
   3. Manages reconciliation processes to assure all electronic and manually posted cash reconciles with bank deposits. Make recommendations to improve quality of invoicing and collection procedures.
   4. Weekly reporting of invoicing totals / aging totals / cash receipts / invoice adjustments
   5. Communicate / follow up with customers on past due invoices and report to management team
      1. Work with customer relationship owners to resolve customer inquiries and disputes.
   6. Update billing systems
   7. Maintain bookkeeping databases and spreadsheets, and update information as needed.
2. Accounting / General Ledger Operations
   1. Assist with month end close activities and journal entries
   2. Assist with preparation of monthly balance sheet reconciliations.
   3. Assit with preparing necessary support for external auditors and tax accountants.
   4. Help create ad-hoc reporting
   5. Update and maintain customer and vendor account information as needed.
3. Other Duties as assigned
   1. Support accounting and finance team members on a variety of ad-hoc projects
   2. Special projects as they arise and assigned by VP of Finance

QUALIFICATIONS

Competencies:

• Financial Management
• Customer / Client Focused
• Communication Proficiency
• Collaboration skills
• Ethical Conduct
• Stress Management / Composure
• Problem Solving / Analysis
• Technical Capacity
• Time Management

Required Education and Experience:

• Bachelor’s Degree or Associates’ Degree in Accounting, or Business Administration Preferred. Three to five years proven experience is required.
• High proficiency in databases and electronic accounting information systems
• High attention to detail
• Experience with customer service and client communications.
• Ability to prioritize workloads, and meet tight deadlines
• Strong understanding of the AR function

Additional Eligibility Qualifications:

• Five years proven experience in credit and collections.
• Working knowledge of Netsuite preferred.

Work Environment. Position can be remote, on site in our office in Independence, OH or a mix of both. Incumbent will use standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit for long periods of time at a computer, type, stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type and Expected Hours of Work. This is a full-time position, and the hours of work and days are typically Monday through Friday, 8:30 a.m. to 5 p.m. Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 9:00 a.m. to 3:30 p.m. and must work 40 hours each week to maintain full-time status. Occasional evening and weekend work may be required as job duties demand.

Travel. Incumbent may travel up to 10% of the time.

Work Authorization. In compliance with Federal employment laws, MediQuant will verify the identity and employment authorization of each person hired. MediQuant participates in the Federal E-Verify program.

Security Clearance. Must be able to pass all security clearances mandated by various government contracts as well as client hospital/healthcare security requirements. Any employee working on government projects will be required to successfully pass a government background check and receive a Common Access Card (CAC). Additionally, the applicant must be a U.S. citizen and will be subject to a Public Trust security background investigation and must meet requirements to obtain a Department of Defense (DOD) network account.

AAP/EEO Statement. MediQuant, Inc. is an equal opportunity employer.

Compliance. Employees shall comply with all MediQuant policies, state and federal laws, regulations, and contractual obligations when accessing MediQuant or client Confidential Data, Confidential Information, and Information Assets.

Other Duties. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time. Job description will be regularly reviewed to assure accuracy of employee’s current duties.