The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.
PHI was distinguished as one of the top 50 “Best Non-Profit Organizations to Work For” by the Non-Profit Times in a national search.
Position Summary
The Children’s Oncology Group (COG), a National Cancer Institute supported clinical trials group, is the world’s largest organization devoted exclusively to childhood and adolescent cancer research. The COG unites more than 10,000 experts in childhood cancer at more than 200 leading children’s hospitals, universities, and cancer centers across North America, Australia, and New Zealand in the fight against childhood cancer. Our goal is to cure all children and adolescents with cancer, reduce the short and long-term complications of cancer treatments, and determine the causes and find ways to prevent childhood cancer.
The Research Operations Analyst will be part of the Grants Administration Office (GAO) responsible for supporting various research administrative duties surrounding applications for funding, including preparing administrative and financial sections on the grant applications and coordinating with investigators on budget development to ensure timely submission, as well as associated pre- and post-award requests. They will collaborate with the scientific, administrative, and study committees to ensure successful conduct of COG research. The position reports directly to the Manager of Grants Administration.
This is a full-time remote position. Full salary range for this position: $68,581 to $99,425 per year. The typical hiring range for this position is from $68,581 (minimum) to $84,003 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.
Essential Duties & Responsibilities
- Grants Management: Pre and post-award duties, including coordinating proposal development with Principal Investigators (PIs) and internal offices. Monitor grant expenditures, budgets, and financial reports to ensure alignment with grant terms and conditions
- Application Preparation: Prepare budgets, justifications, biosketches, and other proposal components
- Financial Management: Develop and monitor grant budgets, including preparing budget justifications and monitoring spending ensuring accuracy and compliance with sponsor requirements and institutional policies. Follow up on outstanding payments
- Compliance and Reporting: Prepare progress reports, financial reports, and other documentation required by funding agencies
- Contract Management: Assist with contract workflow for new agreements, and amendments for the department
- Administrative: Provide administrative support to the GAO department. Manage a shared inbox, scheduling ad hoc meetings, project set up for new activities, maintain and organize folders
- Report Generation: Prepare various reports for the department in collaboration with several stakeholders
- Coordination: Collaborate with relevant departments and fiscal sponsors to facilitate sub-award work orders, addressing inquiries and ensuring alignment with grant requirements
- Travel: Attend bi-annual group meetings and other business-related meetings as necessary
- Additional Duties: Perform other assigned duties as required
Minimum Qualifications
- Minimum of 2 years of experience in business administration or administrative analysis, including budgets, grant accounting, or personnel support
- Bachelor’s degree in Health Care Administration, Accounting, Finance, Business or related degree, or substitute with four additional years of related experience
Other Qualifications
- 2+ years’ experience in research administration
- Experience in or knowledge of non-profit accounting, especially managing funds and grants, is preferred
- Ability to gather, organize, and analyze financial data with minimal supervision is preferred
- Experience providing department / leader support
- Strong reasoning and analytical skills
- Proficiency in Microsoft Office, particularly Excel, and common desktop/web applications
- Ability to manage multiple projects and prioritize tasks with short often competing deadlines
- Excellent verbal and written communication skills
- Works well in a team and builds positive relationships with others
- Creative, resourceful, innovative, reliable, trustworthy, and discerning
FAIR LABOR STANDARDS ACT (FLSA) STATUS
This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.
EEO Statement
The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.
For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
ADA Statement:
The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.
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We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.
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