Business Administrator

As one of Canada’s Most Admired Corporate Cultures, we know it’s our people who make us great at what we do.

We are looking to add a Business Administrator to our growing Administration Team. This full-time role is required to be in our Vancouver office 5 days a week. If you are someone who is highly motivated, has a fine eye for detail, can juggle multiple tasks and take initiative to proactively tackle projects, then this may be the opportunity for you!

Role and Responsibilities

• Document preparation and management
  • Maintain a well-organized filing system, client database and Quality Assurance process
  • Format documents using Eckler brand guidelines and standards 
  • Ensure high quality of document production by proofreading and reviewing formatting prior to completion
  • Scan documents for distribution, electronic storing and archiving
  • Scan and file incoming mail; print and mail outgoing mail
  • Data entry and review, record reconciliations
  • Coordinate and manage mass merge and mailing projects
• Financial management support
  • Assist with client invoicing by running client billing reports, draft invoices, process invoices on Eckler system, and send out to clients
• Meeting & travel coordination
  • Assist with coordination and arrangement of on- and off-site client and team meetings and events including logistics, preparation of materials
  • Assist with coordination of cost-effective travel arrangements for team
• Office management support
  • Manage/track inventory and daily restocking of required supplies
  • Provide reception, on-site technical support coordination, mail/courier support as necessary
• Work closely with, and provide support to, other members of the national business administration team 
• Work on special projects and support staff locally and in other offices as needed

What we offer

• Award winning corporate culture; recipient of the Waterstone Canada’s Most Admired Corporate Cultures 2021 award
• Collaborative and engaging atmosphere
• Variety in work and ability to evolve and grow your career
• Working with colleagues across Canada and across multiple practice areas
• Opportunities to help grow and evolve our practice
• Competitive total rewards package in terms of salary, bonus and benefits (commensurate with experience level)
• An entrepreneurial, collegial work environment
• Flexible work from home policy
• Dress for your day dress code 

What you offer

• Advanced skills with Microsoft Office (Word, PowerPoint, Excel, Outlook, and Teams), Adobe products
• Confident working independently and taking pride and ownership in tasks
• Ability to manage multiple competing priorities
• Strong project management skills
• Strong verbal and written communication skills 
• Outstanding interpersonal skills 
• Values teamwork, client service and quality in detailed work
• Ability to work remotely if required
• Prior working experience at a professional services firm is an asset
• Office Administration diploma or other relevant education

Who we are

Eckler is Canada’s largest independent actuarial consulting firm. Our purpose is to care and to do right by people so that together we can achieve a brighter, more secure future. Based in Canada and the Caribbean, we’re a team of committed and highly skilled professionals consulting in the areas of pension, retirement, financial wellness, investment, group benefits, insurance, compensation, communication, and technology consulting. Owned and operated by its active Principals, the company has earned a reputation for service continuity and high professional standards. Eckler is a founding member of Abelica Global – an international alliance of independent actuarial and consulting firms operating in over 20 countries.

At Eckler, we value diversity of all types. Our organization is made up of smart, collaborative, and thoughtful people with a wide range of backgrounds, skills, and experiences. We are committed to an inclusive, diverse, and accessible workplace and encourage all interested applicants to submit a cover letter and resume for consideration. Persons with disabilities who need accommodation in the application process or those needing job postings in an alternative format may e-mail a request to careers@eckler.ca. 

We thank all applicants for their interest, but only those selected for the short list will be contacted.

www.eckler.ca