Job description

Position Summary:

We are on the hunt for Hotel Stores Managers to oversee Hotel Stores operation consisting of approximately 8 Officers/crew.

Responsible for overall Hotel Stores operation; oversee overall ordering, receiving, issuing and maintenance of stocks required for use in the Hotel areas on board.

Responsible for overall loading of all Hotel Inventory items on time, stored and secured
Ensure all orders are sent on schedule base on lead time and vendors requirement
Offload Cargo/manifest on Main Port; responsible for completing proper Custom forms; send to shore side logistics for all offloading cargo, additional hard copies required; offload all items for Custom inspection
Communicate with shore side Purchasing regarding orders and item implementation

Job Responsibilities:

Finalize MMS receiving for any discrepancy
Send all shore side reports for follow-up
Follow-up on missing Vendor/ Items during loading day
Communicate with shore side logistics for any Custom related issues in regards with cargo offloading manifest
Monitor pick-up times for all departments
Ensure all orders are sent on schedule base on lead time and vendors requirement
Ensure SAP Ordering; provide approval of all General Supply orders; assist in placing external orders
Maintain correct type/amount of stocks on board to stock levels in accordance with current usage and policies
Ensure quantities and quality of supplier deliveries match requested specifications
Monitor Hotel Stores areas maintenance and cleaning schedules to keep them within current USPH regulations
Follow all USDA regulations
Maintain and have documents pertaining to Hotel Stores accounts, HACCP, and USPH checks and controls available for auditing
Follow-up any maintenance report for repair including Electric Pallet Jack
See that hazardous materials are used and stored properly in operations under their control, including regular inventory and availability of MSDS
Maintain Operating Guidelines and OJT material for areas of responsibility and revise as necessary
Coordinate monthly stock counts (operating equipment)
Follow-up weekly inventory count for all Hotel Stores inventory items
Update MMS/ Fidelio template for new items
Update Revise/ MMS pick-up schedules
Responsible for Offload/loading operation
Facilitate department meetings
Provide leadership for all direct reports; Responsibilities include, but are not limited to:
- Managing personnel files
- Conducting performance reviews, including discipline as needed
- Ensuring Project Onboard compliance
- Monitoring STAR, while making necessary corrections
- Onboard training, new hire and ongoing
- Succession planning
- Crew recognition and communication

Key requirements:

Minimum age for all applicants is 21 years.
Must have clear criminal record.
Must not be on any chronic medication and have clear medical history.
Minimum three years’ experience in high volume Food Service Management, Inventory control and/or Warehouse Operation.
CDC vessel sanitation program certificate or equivalent degree.
College education or equivalent industry experience preferred.
Ship experience required.
Experience in Provisioning/ Warehouse and Inventory is a plus.
Technical and functional understanding of the ship-based food and Hotel operation.
Ability to calculate and control cost potentials/projections and understand the impact on budget.
Must be able to manage heavy/ physical work and stressful conditions (i.e. Loading period).
Able to work and manage a team in unpredictable weather condition.
Able to drive or operate Electric Pallet Jack and Forklift.
Computer proficiency in Windows Office programs required; Knowledge of MMS is a plus.
Knowledge handling sensitive food items.
Good communication/people skills due to interaction with shipboard and shoreside departments.
Ability to work with little supervision.