Executive Assistant

Company Overview

FOCUS provides cloud-based, core administration solutions (FOCUS Tech) and services (FOCUS Insurance Services) for P&C insurance companies and MGAs. Using decades of industry experience, FOCUS is taking the risk out of insurtech for small, mid-size, and growth-focused insurance organizations.

When you join FOCUS, you immediately become one of our most valued components – and we’re committed to investing in you. That means you can look beyond the paycheck and excellent benefits to an environment that will help you grow and achieve your professional goals through development and advancement opportunities and the support of our outstanding leaders and teammates.

Job Summary

The Executive Assistant role is integral to providing high-level administrative support to the President of FOCUS. This position aims to ensure that the leadership team operates efficiently by managing schedules, coordinating meetings, organizing communications, and handling confidential information. Additionally, this role aligns closely with company goals by supporting HR in screening job applications and assisting with entry-level recruiting efforts to build a strong and diverse workforce. Together, these functions contribute to a seamlessly run executive office and aid in driving organizational growth and success.

Duties/Responsibilities

Administrative Support  

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements. 
• Prepare and edit correspondence, communications, presentations, and other documents. 
• Act as the point of contact between executives and internal/external stakeholders. 
• Coordinate logistics for internal and external meetings, including preparing agendas and taking meeting minutes. 
• Manage expense reports and reconcile monthly credit card statements. 

Application Screening & Recruiting Support

• Review and screen incoming job applications for entry-level and high-volume roles. 
• Coordinate with the HR department to schedule interviews and communicate with candidates. 
• Conduct initial phone screens or applicant assessments as needed. 

Category: Office Coordination  

• Manage office supplies and equipment, ensuring availability and functionality. 
• Assist in planning and executing company events and executive off-site meetings. 
• Support the broader team with ad-hoc administrative tasks as needed. 

Ad Hoc Assignments

• Provide support for miscellaneous special projects or assignments as required by the executive team. 

Education and Experience

• High school diploma or equivalent required; associate or bachelor’s degree preferred. 
• Administrative or HR-related certifications are a plus. 
• Proven experience as an executive assistant, administrative assistant, or in a similar role. 
• Experience in a supporting HR or recruiting role for up to 2 years required.
• Proficiency in office management systems, Microsoft Office Suite, and video conferencing tools. 

Knowledge, Skills, and Abilities

• Proactive with excellent organizational and time management skills. 
• Strong written and verbal communication abilities. 
• Ability to handle confidential and sensitive information with a high degree of discretion. 
• Strong attention to detail with the capacity to manage competing priorities effectively. 
• Capable of working both independently and collaboratively in a fast-paced environment. 

Organizational Structure

Job Title this position reports to: President

Job Titles directly reporting to this position: None

Working Conditions 

Travel: Occasional domestic travel 

Work Hours: Standard work week/working hours 

Physical & Mental Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Able to stand and walk as needed.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Why join the FOCUS Team?  

The FOCUS Difference:

• Medical, Dental, Vision, Life, Pet; Flexible Spending Account

• Competitive Salaries

• 401K Match  

• Work-Life Balance: Personal Days, PTO Days, 12 Paid Holidays, Two Paid Days for Volunteer Service, Paid Parental Leave

• Short and Long-Term Disability

• Employee Support Programs, Including Mental Health

• Tuition Reimbursement  

• Matching Charitable Gift Program

• Lucrative Referral Program

• Commuter Benefits

• Flexibility: Remote and Hybrid Opportunities Available

This position is not able to be performed in California, Colorado, New York or Washington. 

 EEO

Team Focus Insurance Group is an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, marital status, or any other protected characteristic. Our hiring practices ensure that all qualified applicants receive fair consideration without regard to these characteristics.

Disability

Team Focus Insurance Group is committed to creating an inclusive and accessible workplace for all candidates, including those with disabilities. We are dedicated to ensuring equal employment opportunities and providing reasonable accommodations to qualified individuals with disabilities. If you require reasonable accommodations to participate in the application or interview process, please contact our HR department at hrinfo@peak6insurtech.com. We will work with you to provide the necessary accommodations to ensure your full participation in our hiring process.

Note to applicant: It is unlawful in Massachusetts and Maryland to require or administer a lie detector test as a condition of employment or continued employment. Please know that our company does not use lie detector tests in our hiring process.