Operations Coordinator- Early Reading Initiative

This is a full time position located from a remote office anywhere in the country with a requirement of up to 25% national travel in accordance with public health guidelines.

What You’ll Do:

The Elementary Reading team designs, delivers, and continuously improves two learning pilots – our Early Literacy Pilot, in partnership with Knox County Schools, and our Elementary Reading Initiative, in partnership with three districts in Colorado and Texas and increasing the number of partners we support over time. The Operations Coordinator will be tasked with supporting our Elementary Reading team members with operations and logistics needs, in service of our team members providing excellent support to our district and school partners and learning and improving the initiative over time. The role will plan and execute logistics related to partner delivery, meetings, and training for the assigned teams and partner regions and maintain scheduling, deliverables tracking, and financial tracking systems. The Operations Coordinator will play a critical role in supporting the weekly and monthly coordination and execution of our partner school system deliverables for the assigned team. From creating and managing project plans to communicating with partners and participants, they will support the team’s work to run smoothly. This role will report to the Executive Director of Elementary Reading.

Responsibilities:

• Schedule and coordinate virtual and in-person partner meetings, trainings, and other service design, prep and delivery events of the Elementary Reading team, including: 
  • build online access for resources and materials
  • support materials development (copy editing, formatting, printing)
  • organize schedules, prepare school and partner-specific materials, and support the development of summary reports and presentations
  • coordinate with team members to assign surveys for participants
  • support internal learning through curation of meeting survey data and other partner progress data as needed
• Support the Executive Director of Elementary Reading and the Elementary Reading or Early Lit service design and delivery teams (20 team members) on team operations, including: 
  • Maintain and audit project work trackers and financial tracking systems, including: 
    • track completion of contract deliverables and progress on learning and impact goals in coordination with R&D team
    • coordinate with the Finance team on partner invoicing based on deliverables completion
    • support funder reporting and data summaries
  • Coordinate and manage prep and logistics for team meetings, professional learning, team building, and retreat logistics, including:
    • draft and share meeting agendas and related pre-and post-meeting communications to meeting participants under the direction of senior leaders
    • attend planning meetings 
    • coordinate communication planning and messaging to team members and other invitees 
    • (as requested) facilitate meeting logistics, including creating Zoom links, Zoom breakout rooms, and curating meeting music playlist
  • Support team knowledge management structures and materials sharing—particularly on Google Drive, Box, and/ or other selected platforms
  • Directly manage senior leaders’ calendars and make travel arrangements, as requested
  • Provide additional support as needed, specifically providing scheduling and logistics support, including support with copy editing, materials access, ordering, Google Drive management, providing data analysis, and material formatting

Required Candidate Qualifications:

• 2+ years of experience with logistics planning 
• Some education experience highly preferred 
• Experience managing complex projects and multiple work streams
• Proficient in Microsoft Office, Google Suite, and Zoom 
• Excellent organization and attention to detail
• Self-starter with strong reasoning and communication skills and comfort with ambiguity
• Strong desire to provide high-quality support to team members working directly with schools and school systems, all in service of providing excellent support to our school system partners
• Desire and ability to work in a fast-paced, collaborative environment
• Able to keep many projects moving forward concurrently

Our Commitment to Diversity, Equity, and Inclusion in Hiring

At Instruction Partners, we know that difference enhances, transforms and strengthens our ability to serve students and schools. We invite and celebrate diversity of all perspectives, and we are deeply committed to ensuring equitable access and voice throughout our organization. Instruction Partners is proudly an equal opportunity workplace, and we value the inclusion of persons who have experienced poverty and/or for whom English is not their first language, and every race, gender identity, sexual orientation, disability, culture, ancestry, religion, national orientation, age, marital status or Veteran status. Join us, and let's work together to support great teaching and accelerate learning for every student.

Compensation:

The salary for this role is $61,500. Detailed information about the organizational compensation philosophy can be found here. Competitive benefits and private retirement investment options are available, as well as a generous vacation policy. See our detailed benefits package here: 2023-2024 Benefits in Brief Overview. Additionally, Instruction Partners participates in E-Verify. Please see the E-Verify “Notice of Participation” and the Department of Justice “Right to Work ” posters for more information.” 

Our Vision

All students experience an excellent education that prepares them to contribute to their community, achieve economic security, and pursue their dreams.

Our Mission

We strengthen instructional leadership in schools, school systems, and states to ensure teachers have the support they need to improve learning experiences and learning outcomes for students - with attention to students of color, students experiencing poverty, multilingual learners, and students with disabilities.

How We Work

Instruction Partners is a nonprofit organization dedicated to excellent instruction for all students, with a focus on students in poverty, students with disabilities, students learning English, and students of color. We keep one foot in practicality and the other in evidence-based best practices, because we believe that leveraging high-quality, grade-level content and providing just-in-time supports will accelerate learning for all students.

Instruction Partners spends time getting to know the needs of the educators, leaders, and systems it serves, allowing the team to custom-build service plans to support partner goals. Partnerships include on-the-ground support, and partnership team members serve as thought partners to the school systems they serve, a team educators can reach out to and feel supported by.

Instruction Partners provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Instruction Partners complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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