Offer summary

Qualifications:

Strong attention to detail and analytical skills are essential., Proficient in computer skills, particularly Excel and Word., Experience in legal support, claims, or accounting is beneficial but not required., Excellent written and verbal communication skills are necessary for client interactions..

Key responsibilities:

Manage attorney portfolios and various administrative tasks.

Respond to client inquiries and conduct meetings as needed.

Draft business correspondence related to legal matters and review documents.

Process files, manage invoices, and maintain metric spreadsheets.

Job description

Are you interested in working for a supportive company that is an innovator in its field? Do you enjoy solving challenging problems? Are you a determined self-starter and strong decision maker? Do you have a lifelong love of learning? Do you prefer working on a team?

Joining our team is a great opportunity to take your career and talent to the next level, while working for a company that is committed to helping others within the local community. We are dedicated to being different from other companies, and show this in our employee focus, unique culture, and commitment to creating good for our customers and each other.

We appreciate the people we work with and want to provide our people with the resources and flexibility they need to succeed. Spectrum Association Management can offer you:

Inhouse education, including continued personal development, to expand your knowledge and personal brand
The freedom to work autonomously
A friendly and welcoming culture, with activities you can participate in with others, drawings, and fun contests
A strong team environment whether in the office or working remotely.

We do NOT require experience in our industry. We have a comprehensive training and mentorship program. A successful candidate may have experience in legal support, claims, basic accounting, or back-office experience.

We believe a vibrant culture is based on trust. We are looking for positive and motivated humans that can help us reimagining a vibrant work environment, focused on support, career development, fun, autonomy, and strong human connections among colleagues.

We do not hire employees… We hire work family.

Job summary

The Legal Services Administrator role is focused on property code, accounts receivable process, working with attorneys and clients. Typical background would be as a para-legal admin, accounts receivable, or from the collections industry. The Legal Services Administrator manages an attorney portfolio, various administrative tasks, and works closely with attorneys on various legal matters.

The day to day will consists of the following, but not limited to:

Managing attorney portfolios
Responding to and meeting with client and customer inquiries
Drafting general business correspondence related to legal matters
Review and interpretation of documents
Process files and research
Posting invoices, checks, and ticket management
Educating employees and homeowners
Managing metric spreadsheet

What will the Expectations of this Role be?

This position requires strong attention to detail and analytical/auditing skills.
Must be able to troubleshoot, solve problems, work independently while adhering to strict deadlines, and work at a fast pace for a long period of time while maintaining accuracy.
Must also be detail oriented, take pride in producing great work, possess a positive attitude, and enjoy working in a collaborative team environment.
Must have accurate alpha numeric data entry skills.
Proficient computer skills including Excel and Word
Must have the ability to provide exceptional customer service to our homeowners and vendors over the phone while communicating in a professional and helpful manner.
Must have clear and concise written communication.
Must have an understanding of account reconciliation.

Required profile