Offer summary

Qualifications:

Proven experience in office management or administrative support roles., Excellent organizational and time-management skills., Strong communication and interpersonal skills with a customer-service focus., Ability to handle sensitive information with confidentiality..

Key responsibilities:

Serve as the primary point of contact for office-related inquiries.

Manage office supplies and coordinate logistics for weekly company lunches.

Oversee cafeteria needs, including inventory management and vendor coordination.

Assist employees with ad-hoc requests and maintain organized office common areas.

Job description

At Instructure, we believe in the power of people to grow and succeed throughout their lives. Our goal is to amplify that power by creating intuitive products that simplify learning and personal development, facilitate meaningful relationships, and inspire people to go further in their education and careers. We do this by giving smart, creative, passionate people opportunities to create something amazing. And that's where you come in.

The Office Manager will be responsible for ensuring the smooth operation of the office and providing comprehensive support to employees during the night shift. This role encompasses a wide range of administrative and logistical tasks, including general office support, employee assistance, coordination of weekly company lunches, and management of cafeteria needs.

What You Will Be Doing:

Serve as the primary point of contact for office-related inquiries and provide efficient support to all employees.

Manage and maintain office supplies, ensuring adequate stock levels and placing orders as needed.

Coordinate the logistics for weekly company-provided lunches, including vendor communication, setup, and ensuring smooth delivery.

Oversee the needs of the office cafeteria, including inventory management, vendor coordination for supplies, and ensuring cleanliness and functionality.

Assist employees with any ad-hoc requests or issues that may arise during their shift.

Maintain organized office common areas and ensure a clean and professional work environment.

Assist with minor facility-related issues and escalate more complex problems to the appropriate personnel.

Perform other related duties and tasks as assigned to support the overall efficiency of the office.

What You Will Need To Know/Have:

Proven experience in an office management or administrative support role.

Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.

Strong communication and interpersonal skills, with a customer-service oriented approach.

Ability to work independently and proactively, taking initiative to address needs.

Ability to handle sensitive information with confidentiality and discretion.

Flexibility to work the 3rd shift (night shift) in Manila, Philippines.

Get In All The Awesome

We offer competitive, meaningful benefits in every country where we operate. While they vary by location, here's a general idea of what you can expect:

Competitive compensation and participation in Instructure’s equity program

Flexible schedules and a remote-friendly culture, with hybrid or onsite work based on business needs

Generous paid time off, including global holidays and our annual “Dim the Lights” company-wide shutdown from December 26 to December 31

Comprehensive wellness programs and mental health support

Annual learning and development stipends to support your growth

We provide the technology and tools you need to do your best work—typically a Mac, with PC options available in some locations

A culture rooted in inclusivity, support, and meaningful connection

We’ve always believed in hiring the most awesome people and treating them right. We know that the more diverse we are, the more diverse our ideas will be — and when we openly welcome those ideas, our environment is better and our business is stronger.All Instructure employees are required to successfully pass a background check upon being hired.

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