Offer summary

Qualifications:

1-2 years of experience in accounts payable or billing support., Strong Excel skills including pivot tables and formulas., High attention to detail and effective communication skills., Familiarity with freight forwarding or logistics is preferred but not mandatory..

Key responsibilities:

Assist the AP Supervisor with vendor payments and invoice processing.

Verify and reconcile charges against shipment records.

Maintain organized digital records of invoices and respond to vendor inquiries.

Use Excel to track and analyze accounts payable data.

Job description

This is a remote position.

SUMMARY
We are seeking a dependable and detail-oriented Accounts Payable (AP) Support specialist to assist the AP Supervisor with day-to-day vendor payments, invoice processing, and financial reconciliations. This role is ideal for someone with strong Excel skills, excellent attention to detail, and the ability to manage high volumes of data efficiently. While experience in the freight forwarding or logistics industry is preferred, it is not mandatory.

JOB RESPONSIBILITIES
• Support the AP Supervisor in daily check runs, settlements, and vendor payable processes
• Accurately enter and process vendor invoices for freight, drayage, fuel, and other transportation-related charges
• Verify and reconcile charges against shipment and service records
• Resolve discrepancies with vendors and coordinate internally to ensure timely payments
• Maintain organized digital records of invoices and supporting documentation
• Assist in preparing for audits and financial reviews
• Respond professionally and promptly to vendor inquiries
• Use Excel (pivot tables, lookups, filters) to track and analyze AP data

QUALIFICATIONS
• 1–2 years of experience in accounts payable or billing support
• Strong Excel skills (pivot tables, general formatting, filtering, formulas)
• High attention to detail and accuracy
• Effective communication and organizational skills
• Ability to work independently and take initiative
• Familiarity with freight forwarding, logistics, or transportation billing
• Proficiency in Bill.com and QuickBooks Online (or ability to quickly learn)
• Understanding of common industry charges (e.g., drayage, fuel surcharges, accessorials)
• Experience with vendor payment systems or reconciliation processes

JOB REQUIREMENTS
• Should be willing to accept a long-term work-from-home arrangement.
• Should be amenable to a permanent night shift schedule, specifically 9:00 AM – 6:00 PM PST.

Required profile