Administrative Assistant - (ZR_23231_JOB)

This is a remote position.

Schedule:

• 35-40 hours/week, Standard schedule Monday to Friday, 8am to 5pm Ontario, CA time with 1 hour of unpaid break from 12pm to 1pm
  

Client Timezone: Eastern Standard Time (EST)

Client Overview

Join a thriving multi-company organization specializing in luxury vacation property management and real estate services. This established business group, comprising four successful companies, has built a strong reputation in the hospitality sector and maintains an impressive portfolio of premium properties. Operating in a vibrant, multicultural market, the organization serves an international clientele and is experiencing continuous growth across all business units.

Job Description

Step into a dynamic role where you’ll serve as a key administrative liaison across multiple successful business entities. This position offers unique exposure to various aspects of property management, hospitality, and business administration, allowing you to develop diverse skills while working directly with company leadership. You’ll manage guest communications for premium vacation properties, handle essential business operations, and contribute to the growth of multiple enterprises. This role provides an excellent opportunity for professional development in an international business environment, with the potential to take on increased responsibilities as you demonstrate capability.

Responsibilities

• Manage professional email communications with international clients and guests
  
• Coordinate with business leadership through WhatsApp for streamlined operations
  
• Execute essential bookkeeping tasks and financial documentation
  
• Oversee Airbnb property listings and optimize guest experiences
  
• Process booking inquiries and manage guest relations
  
• Handle administrative operations across multiple business entities
  
• Support executive leadership with daily operational tasks
  
• Utilize various business platforms to maintain efficient communication channels
  
• Coordinate cross-company initiatives and administrative processes
  
• Manage documentation and reporting across multiple business units
  
• Manage accounts payable and receivable across our business to the job duties.
  

Requirements

• Excellent written and verbal English communication skills (required)
  
• Proven experience in administrative or virtual assistant roles
  
• Understanding of property management or hospitality industry operations
  
• Demonstrated ability to manage multiple priorities effectively
  
• Proficiency in basic bookkeeping and financial documentation
  
• Experience with Airbnb platform management preferred
  
• Strong attention to detail and organizational skills
  
• Ability to work independently while maintaining clear communication
  
• Comfortable with various business software platforms
  
• Available for occasional weekend work when required
  
• Professional demeanor and excellent time management skills