Offer summary

Qualifications:

Associate’s degree in business or two years of college attendance in business; Bachelor's degree preferred., Proficiency in Microsoft Office applications: Word, Excel, Teams, and PowerPoint; experience with Adobe Pro is a plus., Experience in the Human Services field, particularly with Intellectual Disabilities services, is preferred., Strong organizational, time management skills, and ability to work independently in a fast-paced environment..

Key responsibilities:

Prepare and manage documents while ensuring confidentiality requirements are met, including redacting information as necessary.

Coordinate meetings with internal and external stakeholders and maintain a master calendar.

Accurately enter data into various electronic platforms and assist in the production of scheduled and ad hoc reports.

Track progress of contract deliverables and complete projects by managing time and priorities effectively.

Job description

The Administrative Assistant (fully remote) will support efficient operations of a large Human Services contract. The Administrative Assistant role requires an individual who is highly organized, with a strong attention to detail and the ability to multi-task in a deadline driven environment with multiple project deliverables happening concurrently.

Job Responsibilities:

Document Preparation and Management: receive, process, and distribute documents ensuring that confidentiality requirements (i.e. HIPAA) are followed including redacting information, as required.
Meeting Scheduling: coordinate meetings with internal and external stakeholders including maintaining a master calendar.
Data Entry: accurately enter data and summary information into various electronic platforms, databases, and/or spreadsheets.
Reporting: provide support in the production and distribution of scheduled and ad hoc reports. Support includes, but is not limited to, data entry, proofreading, formatting, and submission.
Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and adjusting plans.
Track progress of contract deliverables completed by Program Manager(s) ensuring that deadlines are met.

Requirements

Job Requirements/Qualifications:

Associate’s degree in business or two years of attendance at a college or university in business. Bachelor’s degree is preferred.
Proficiency in all of the following Microsoft Office applications: Word, Excel, Teams, and PowerPoint. Previous experience with Adobe Pro or other document redaction software is a plus!
Experience in the Human Services field; familiarity with Intellectual Disabilities services and terminology preferred.
Previous experience with data collection and database management preferred.
Knowledge of standard business formats and styles for letters and business forms.
Self-motivated, shows initiative, and ability to work independently.
Must be able to work in a fast-paced environment and manage multiple tasks and priorities without sacrificing quality.
Strong organizational and time management skills.