Offer summary

Qualifications:

Proficiency in QuickBooks or JobTread Construction Software., Strong attention to detail and accuracy in accounting tasks., Experience in vendor management and expense processing., Excellent communication skills for vendor and project manager interactions..

Key responsibilities:

Enter and allocate subcontractor and vendor payments accurately.

Process bi-monthly check runs and reconcile vendor statements.

Maintain and update vendor information and respond to inquiries.

Communicate regularly with Project Managers and Estimators regarding billing and insurance matters.

Job description

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our Client is a luxury homebuilding and remodeling company based in Charlotte, North Carolina, with over 50 years of expertise. They specialize in custom homes, renovations, and commercial construction, offering personalized services and exceptional craftsmanship. Known for their attention to detail and client-focused approach, our Client also provides real estate services. The company serves upscale neighborhoods around Charlotte, including Myers Park, Eastover, and SouthPark, and is recognized for delivering high-quality, timeless homes and spaces.

About the Role

The Accounts Payable Specialist is responsible for ensuring the accurate allocation of all subcontractor and vendor payments, employee expense reimbursements, and corporate credit card expense allocations. This role plays a vital part in maintaining financial integrity and ensuring timely payment processing across the organization. The successful candidate will be expected to handle various accounting tasks with meticulous attention to detail, accuracy, and a customer-service-oriented approach.

Work hours: 8:00 am to 5:00 pm Eastern Time

Work set-up: Remote

What you’ll do:

Accounting Data Entry Duties:

Enter approved bills into QuickBooks or JobTread Construction Software, ensuring proper job cost phase allocation.
Process bi-monthly check runs for bill payments.
Download and record approved expenses from Expensify.
Reconcile vendor statements and Expensify settlement statements.
Enter job cost budgets and change orders in QuickBooks Desktop.
Reclassify job costs as requested by Estimators/Project Managers and upload revised job cost reports.
Review and correct incorrect class or overhead coding.
Assist the Controller with additional duties as needed.

Accounting Admin Duties:

Maintain and update vendor information in QuickBooks and digital files (including emails, telephone numbers, insurance certificates, and W9 forms).
Issue and track trade agreement packages, ensuring all necessary details are filled out and complete.
Ensure that vendor records are kept up-to-date and inactivated when necessary.

Vendor Communications:

Respond to vendor inquiries regarding payment status and requests for Certificate of Insurance and W9 forms.
Request, track, and attach releases of liens to vendor bills. Communicate with vendors regarding missing documents.

Project Managers/Estimators Communications:

Weekly communications with Project Managers and Estimators regarding expired insurance and vendor bills in hold status.
Upload detailed job cost reports to each PM/Job file.

Required profile