Human Resources Specialist

Description If you have: Experience researching, interpreting, and applying state and federal laws and regulations. Ability to use information systems and programs to track and organize a variety of business requirements. Experience establishing and maintaining strong professional relationships to achieve objectives. Demonstrated ability to communicate professionally both verbally and in writing. Demonstrated attention to detail, strong organizational skills, and the ability to consistently meet deadlines. Ability to participate in crucial conversations with employees about sensitive matters. Ability to work collaboratively with team members and agency stakeholders. Strong attention to detail and organization skills. Experience working in a transit organization or other public service agencies. Then this position is for you! Intercity Transit is looking for a detail-oriented and highly organized HR Specialist who thrives in a fast-paced environment and is passionate about supporting essential human resources functions. This role requires a strong communicator who can collaborate effectively with HR partners, managers, and employees to ensure compliance with all applicable laws and company policies. This is a hybrid position, with a combination of remote and in-office work. This position primarily works a standard Monday - Friday schedule, however, occasional evening and weekend availability is required for conferences, trainings, and other business-related events. It’s an exciting time to join IT! Build a career you enjoy, in an agency that is a nationally recognized small urban transit system with diverse services and strong community support. Intercity Transit provides fixed route transit, ADA paratransit and vanpool services in Washington state’s capitol city of Olympia in addition to the neighboring communities of Lacey, Tumwater, and Yelm. This is an exciting time with great opportunities, and we invite you to join us in our mission to provide and promote transportation choices that support an accessible, sustainable, livable, healthy and prosperous community. Examples of Duties As a Human Resources Specialist You Will Assist with the drug and alcohol program, work with third-party testing providers, track random testing rates to ensure compliance and maintain confidential records. Provide administrative support to HR Analysts; assist with processing employee actions - separations, new hires, promotions, and may provide support with recruitment activities. Complete verifications of employment. Conduct stay interviews with current employees. Provide assistance to employees for health, dental, life, and disability insurance plans, as well as retirement benefits and plan choices. Track and resolve billing discrepancies. Develop databases and tracking systems and performs data entry to facilitate department operations and programs. Verify, researches and reconciles employee and employer information and data. Provide regular updates and consultation to management. May assist employees with benefit programs including enrollments and changes. Maintain and/or assists with audits and ensures the proper maintenance of personnel records and confidential medical and testing reports. Develop systems and tools to streamline processes. Maintain and organize files to ensure all records are filed accurately, securely stored, and compliant with policies and legal requirements. Typical Qualifications Are you the one we are looking for? Associate's degree. Three (3) years of increasingly responsible human resources experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as listed above. Must submit a criminal background check the results of which must meet criteria for hiring role. Knowledge of human resources principles, practices and procedures; federal, state, and local laws; intermediate level MS Excel and MS Word; basic principles of claims management; customer service principles; modern office procedures, methods and equipment; file and recordkeeping principles; mathematical concepts; and strong verbal and written communication skills. Skill in using computers and working with related software applications; working with mathematical concepts; providing exemplary customer service; handling sensitive employee issues; reconciling accounts, processing payroll deductions; filing; planning and organizing work independently; performing multiple tasks simultaneously; using modern office equipment; reading and accurately interpreting documents; designing and maintaining databases; performing basic research, analyzing data and information, and developing, evaluating, and presenting recommendations; maintaining records; preparing reports and business correspondence. Supplemental Information What’s in it for you? Receive a competitive salary of $33.40 to $45.08 an hour in addition to annual general wage/cost of living adjustments typically received in January and step increases in July (if not at top of salary range). Be a part of an essential service to the community. Work with an exceptional team in an agency of professionals, who love what they do, and support a work/life balance. Comprehensive medical, dental, and vision coverage for employees and eligible dependents. PERS Retirement Plans (through Washington State Public Employee’s Retirement System) along with voluntary deferred compensation plans (401k and 457) with employer match up to 6.2%. 12 to 25 vacation days per year depending upon date of eligibility and length of service. 12 days of sick leave per year depending upon date of eligibility. Up to 48 hours of floating holiday time. Paid Bereavement leave for qualifying family members. Ready to jump on board? We would love for you to apply! Please submit a complete electronic application online at www.intercitytransit.com/employment. Your application package must include a letter of interest and resume that clearly explains how you meet the qualifications of the position. Be advised, we will not consider incomplete applications. Intercity Transit’s preferred method of communication is via email, so an accurate and active email address is essential. Completed applications must be received by 5:00pm on May 14, 2025. Intercity Transit is proud to be an equal employment opportunity employer and strives to provide a culturally diverse workforce. Intercity Transit does not discriminate in employment or service on the basis of race, creed, color, origin, age, sex, religion, marital status, sexual orientation, veteran status, or disability. We also take pride in being a drug free workplace. Note that Intercity Transit is subject to requirements of the Federal Drug-Free Workplace Act and FR Part 40 & Part 655, which prohibits the use of marijuana at any time while employed by Intercity Transit. Intercity Transit offers its employees an excellent comprehensive benefits package, pension plan, educational benefits, state-of-the-art technology and much more. In addition, some positions are eligible for remote work opportunities and flexible schedules. Health Care We Provide Comprehensive Medical, Dental And Vision Insurance Coverage For Employees And Eligible Dependents (spouse Or Significant Other And Children) Through The State Of Washington Health Care Authority (HCA). Employees And Intercity Transit Pay a Monthly Premium Contribution Depending Upon The Plan Chosen.In Addition, Intercity Transit Offers Employer provided life insurance and optional supplemental coverage Employer provided disability insurance and optional supplemental coverage Additional supplemental insurance coverage available through AFLAC Access to an Employee Assistance Program. Washington State Public Employees' Retirement System (PERS) Employees are covered under PERS I, PERS II and PERS III of the Washington State Retirement System. Employee and Employer contributions are required at start of employment. Deferred Compensation Plans (401K And 457) Intercity Transit offers three voluntary deferred compensation plans. Employees who contribute at least 6.2% to a plan receive a 6.2% employer match. Employee contributions are not subject to federal income tax until withdrawn. Vacation Leave & Sick Leave Employees accrue 23.75 to 36 vacation days per year depending on length of service. The maximum accrual limit is 360 hours. Employees accrue 12 days of sick leave per year depending upon date of eligibility. The maximum accrual limit is 960 hours. Shoe Allowance Facilities staff as well as Maintenance and Operations Supervisors are eligible for a shoe allowance of $225 each year. For additional information regarding employee benefits, please visit: Employment Benefits at Intercity Transit. 01 Which statement below best describes the highest level of education you have completed? High school graduate, diploma or the equivalent (GED) Associate degree Bachelor's degree Master's degree or higher 02 How many years of increasingly responsible human resources experience do you have? I have less than 1 year of experience. I have 1-3 years of experience. I have 3-5 years of experience. I have 5-7 years of experience. I have over 7 years of experience. 03 Please describe in detail your professional human resources experience. If this does not apply, enter "N/A". 04 Please describe your experience researching, interpreting, and applying policies and state and federal laws and regulations. If this does not apply, enter "N/A". 05 Please describe specific examples of how you have demonstrated a keen attention to detail in your work. 06 Why do you believe that strong professional relationships are critical for achieving workplace goals? Required Question