Senior Project Assistant

About

The International Institute for Sustainable Development (IISD) is an award-winning independent think tank working to accelerate solutions for a stable climate, sustainable resource management, and fair economies. Our work inspires better decisions and sparks meaningful action to help people and the planet thrive. We shine a light on what can be achieved when governments, businesses, non-profits, and communities come together. IISD’s staff of more than 300 experts come from across the globe and from many disciplines. With offices in Winnipeg, Geneva, Ottawa, and Toronto, our work affects lives in nearly 100 countries. 

IISD’s Economic Law and Policy (ELP) Program is devoted to supporting the elaboration and improvement of economic governance frameworks and tools that support the achievement of sustainable development objectives. ELP does so by developing research outputs, providing training and capacity support to relevant stakeholder groups, organizing conferences and dialogues, and various other approaches. Increasingly, our work involves a dedicated “virtual” component, both in terms of the events we deliver and the communications and outreach efforts we undertake. Our team includes lawyers, economists, policy analysts, and journalists, among others, who are located across various countries and world regions.

Scope

IISD is looking for a Senior Project Assistant to join our Project Management team and provide a range of support and administrative tasks to the project managers as well as other team members. This person is an extremely efficient and organized multitasker looking for an exciting opportunity to work with an outstanding international team.

The role has growth potential and is perfect for those who are interested in pursuing a career in project management.

Responsibilities:

Project Support

• Assist with the operational planning, monitoring and implementation of projects and initiatives;
• Provide support to project managers and the project team with workplan development and budget development/adjustment, contracting, evaluation, and reporting;
• Assist in the compilation and formatting of program documents, including proposals, staff resumes, profiles, biographies, etc.
• Assist with the tracking and reconciliation of project expenses in accordance with IISD’s policies;
• Assist with coordination of corporate card management and reconciliation of expenses for team members;
• Organize the team calendar and schedule regular team calls;
• Maintain an effective and reliable filing system as outlined in the records management policy;
• Assist with the continued development and streamlining of IISD policies and procedures;
• Assist in the compilation and formatting of documents;
• Assist in the maintenance and upkeep of program lists and databases.

Event Organization and Support 

• Participate in the planning and organization of conferences, briefings, seminars, workshops, programs, and other initiatives hosted or facilitated by the team across time zones;
• Provide coordination of meetings that may include, but is not limited to, scheduling, venue sourcing, catering selection, preparing invitee list and invitations, setup, conference calls, following up with participants, managing participants list, taking meeting minutes, and disbursement of agenda and related meeting documents;
• Assist in the planning, organization, and hosting of online events, trainings, and webinars;
• Assist with travel booking and other arrangements as necessary;
• Follow-up with team members following events to obtain key meeting information for filing: agenda, participants list, meeting report.

Skills:

• Excellent organization and administrative skills 
• Strong attention to detail 
• Good communication skills 
• Ability to work well in a virtual team environment
• Ability to work independently, with limited supervision
• Ability to solve problems 
• Ability to manage time effectively 
• Working knowledge of French or Spanish language a strong asset.

Qualifications 

• At least 4 years of work experience in a relevant role
• International experience/ background preferred
• Fluency in English
• Proficiency in Microsoft Office 365
• Proficiency in Microsoft SharePoint/Teams

For more details on what we are looking for in our candidates, please refer to the IISD competencies on our website.

Position Details

Location:  Remote; Germany, Portugal or United Kingdom

Candidates must hold an appropriate work authorization for locations where they expect to be based, without any sponsorship from IISD.

Salary: Salary commensurate with experience and location

Germany:   EUR 42,748 - 50,228

Portugal:    EUR 36,336 - 42,695

UK:             GBP 35,862 - 42,191

Type of employment: Full time

Duration: Indefinite

Application deadline: May 19, 2025 , 4PM CST 

Start Date: immediate opportunity

Application Procedure

All submissions must be in English. 

Applications will only be accepted through Bamboo HR. 

• A CV (no longer than two pages) 
• A one-page letter of motivation 
• IISD Voluntary Self-Identification Questionnaire (optional) 

Only those candidates we wish to interview will be contacted. Resumes will be kept on file for one year.

IISD is committed to fostering a more equitable and sustainable world and welcomes candidates who uphold our values of diversity, equity, and inclusion. In addition, to correct the conditions of social injustice and disadvantage in employment around the world, we encourage candidates from historically marginalized groups, including women, Indigenous Peoples, people with disabilities, people from different racial and ethnic backgrounds, and those who identify themselves as 2SLGBTQIA+ to apply for this position. Preference will be given to the equity-deserving groups during the hiring process. We offer reasonable accommodations in our recruitment process and seek applicants’ advice on how best to accommodate their needs. Please self-identify and answer our employment equity questionnaire on our applicant tracking system when you apply.

IISD does not discriminate on the basis of age, gender, caste, ethnicity, religion, colour, disability, marital status, pregnancy, gender expression or identity, sexual orientation, or any other legally protected status.

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Compensation Salary commensurate with experience and location