Personal Assistant and Bookkeeper (US Based Decentralized Data Cloud Startup)

Role: Personal Assistant w/ Bookeeping Exp

Work Arrangement: Fully remote, overlapping CET working hours

Job Type: Independent Contractor, Full-time

Work Schedule: Monday to Friday, 11:00 AM - 7:00 PM CET

Locations: Remote

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: Watch here

Why Work with Us?

We’re not just another recruiting firm—we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits like an annual retreat.

About the Company:

Decentralized data cloud platform driving enterprise adoption of Web3 technologies. By enabling secure, interoperable, and scalable data solutions, we are revolutionizing data ownership, NFT integration, and enterprise blockchain adoption.

Role Overview:

The right hire will play a crucial role in supporting executive operations while managing critical bookkeeping and payroll responsibilities across the US and EU markets.

Core Responsibilities:

• Executive & Administrative Support 33%
• Manage scheduling, calendar coordination, and executive correspondence.
• Organize travel arrangements, accommodations, and executive logistics.
• Draft reports, presentations, and key business documents.
• Maintain discretion in handling sensitive information.
• Bookkeeping & Financial Management 33%
• Manage US payroll, tax filings, and financial reporting.
• Ensure compliance with US and EU bookkeeping standards.
• Process expense tracking, invoicing, and financial reconciliations.
• Coordinate with external accountants, tax advisors, and auditors.
• 20-30 people on the team
• Operations & Workflow Optimization 33%
• Streamline internal administrative and financial processes.
• Implement automation tools for payroll, tax reporting, and financial tracking.
• Coordinate special projects and ensure smooth executive operations.

Requirements

Nice-to-Haves & Non-Negotiables

• Must have experience in US payroll, tax compliance, and bookkeeping.
• Strong understanding of EU payroll structures and financial reporting.
• Proficiency in QuickBooks, Xero, Gusto, ADP, or similar payroll tools.
• Exceptional attention to detail with a structured, organized workflow.
• High-level proficiency in Google Workspace, Slack, and project management tools.
• Basic level of professionalism and communication
• Proactive and able to escalate
• Able to learn and improve things
• Evolve with the business

Benefits

• Remote Work: Fully remote

• Generous PTO: 10 days PTO per year, plus holidays and sick leave
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world