Offer summary

Qualifications:

Fluent in Spanish and English, both spoken and written., Proven experience supporting executives or entrepreneurs in a similar role., Tech-savvy with tools like Google Workspace and financial/billing tools., Able to manage sensitive information with high discretion and integrity..

Key responsabilities:

Handle all administrative processes including paperwork and vendor coordination.

Manage email and calendar, ensuring efficient scheduling and follow-up.

Coordinate household vendors and manage personal errands and logistics.

Book domestic and international travel and maintain organization of important records.

Job description

Job Title: Executive & Personal Assistant (Bilingual - Spanish/English)
Location: Remote (EST Time Zone)
Salary Range: up to 3,000 USD

Work Schedule: Monday to Friday, 9:00 AM - 6:00 PM EST

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

About the Company:

Sagan represents a high-trust, entrepreneurial executive who operates at the intersection of business and personal domains. The environment is fast-paced, relationship-driven, and requires a support professional who is both detail-oriented and flexible, with a strong sense of initiative.

Position Overview:

Were looking for a sharp, reliable, and resourceful Executive & Personal Assistant to support both business operations and personal tasks. This role requires excellent organizational skills, fluency in Spanish and English, and availability in a North American time zone.

Key Responsibilities:

Business-Related Tasks:

Handle all administrative processes: paperwork, vendor coordination, taxes, contracts
Light coordination of business tasks across internal and external teams
Oversee accounts: pay bills, manage refunds, dispute charges, track expenses
Email and calendar management, ensuring efficient scheduling and follow-up
Book domestic and international travel (flights, hotels, local transport)
Maintain digital and physical organization of important business records

Personal-Related Tasks:

Coordinate household vendors and service providers
Track and pay personal bills, subscriptions, and memberships
Manage personal healthcare scheduling and paperwork
Order groceries, manage deliveries, and oversee personal errands/logistics
Provide general life organization and proactive assistance

Qualifications:

Fluent in Spanish and English, both spoken and written
Based in a North American time zone (PST, MST, CST, or EST)
Proven experience supporting executives or entrepreneurs in a similar role
Able to manage sensitive information with high discretion and integrity
Comfortable working independently, taking initiative, and solving problems
Tech-savvy with tools like Google Workspace, task/project management platforms, and financial/billing tools
Must pass a background check
High security awareness and ability to handle confidential data and access

Nice-to-Haves: