Offer summary

Qualifications:

Detail-oriented with excellent attention to detail., Strong communication skills and a collaborative mindset., Proficient in digital tools and HR systems., Experience in onboarding and employee record management..

Key responsibilities:

Coordinate pre-employment processes and onboarding for new hires.

Maintain accurate digital employee records and monitor onboarding progress.

Ensure compliance with legal and internal requirements during background checks.

Collaborate with various departments to enhance the onboarding experience.

Job description

This is a remote position.

Company Overview:

Full Scale is a leader in software development staff augmentation, known for its exceptional culture and commitment to employee and client success. We offer exciting opportunities to work with global clients and cutting-edge technologies, all from the comfort of your home in the Philippines!

Job Requirement:

We are looking for a detail-oriented and collaborative HR Specialist to join our growing team. This role is essential in delivering a smooth and engaging onboarding experience, coordinating pre-employment processes, and maintaining accurate digital employee records. The ideal candidate is highly organized, tech-savvy, and thrives in a cross-functional, fast-paced environment.

Key Responsibilities

Pre-Employment & Onboarding Coordination

Ensure a seamless integration of new hires into the organization.
Collect, verify, and organize all pre-employment documents to ensure compliance with company policies and standards.
Schedule and coordinate Pre-Hire and New Hire Orientation sessions in partnership with key departments.
Facilitate the full onboarding process, including the creation of personnel files and completion of required forms.
Prepare onboarding kits (e.g., welcome packs, company shirts) to support a welcoming first-day experience.
Serve as the primary point of contact for new hires, addressing general inquiries and helping them transition smoothly.
Conduct onboarding calls to guide and prepare new hires with clear next steps and expectations.
Coordinate with the IT Manager to ensure timely shipment and delivery of equipment and resources.

Digital Records & HR Systems Administration

Maintain and update digital employee records (e.g., 201 files, post-onboarding documentation) with accuracy and confidentiality.
Monitor onboarding progress and completion of pre-employment requirements via HR systems.
Support HR systems reviews and propose improvements to enhance efficiency and data integrity.

Background Checks & Compliance

Handle confidential information with discretion and ensure all screening and documentation processes meet legal and internal compliance requirements.

Process Improvement

Identify bottlenecks and recommend enhancements to improve the overall onboarding workflow.
Collaborate with stakeholders to continually elevate the candidate and new hire experience.

Cross-Functional Collaboration

Act as a bridge between Recruitment, HR, Finance, IT, and other departments to ensure onboarding tasks are completed accurately and on time.
Drive alignment across teams through clear and proactive communication throughout the onboarding cycle.